Executive Administrative Assistant & Calendar Coordinator

Berger Health System; Columbus (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

OhioHealth is seeking an Administrative Assistant II to professionally represent the organization, greet internal customers, and support executives with calendar management, communications, and meeting coordination. The role requires strong organizational skills, discretion, and proficiency with MS Office and enterprise systems.

The position supports multiple leaders, handles confidential information, processes purchase orders, and ensures efficient office operations in a healthcare environment.

Qualifications

• High School or GED required; Field of Study: Computer and business skills

Responsibilities

• Calendaring: Provide basic daily calendar support to multiple leaders; schedule simple 1:1 to mid-size group meetings using open calendars.
• Communication Delivery and Management: Greet callers; receive and screen calls; manage and delegate information requests; prepare correspondences using MS Office for presentations, memos, research and proofreading.
• Meeting Preparation and Management: Create and distribute agendas, send invitations, coordinate and order catering, gather/disseminate meeting materials, arrange audio/visuals.
• Fiscal Support: Process purchase orders; coordinate with Accounts Payable, Procurement and other fiscal offices; use enterprise software like PeopleSoft/Workday.
• Technology Application: Stay current on new technologies; operate specialty software and assist leaders as needed.
• Document Management: Manage paper and electronic records; organize/network drives; protect confidential information; follow records retention policies.
• Service Delivery: Anticipate leaders’ needs; interact with customers, peers, OhioHealth associates; balance autonomy with teamwork.
• Confidentiality and Discretion: Ensure privacy of information; follow privacy, security policies and guidelines.
• General Office Support: Answer phones, greet visitors; order supplies; maintain and repair office equipment; manage mail distribution.

Education

High School or GED

Job description

OhioHealth is seeking an Administrative Assistant II to professionally represent the organization, greet internal customers, and support executives with calendar management, communications, and meeting coordination. The role requires strong organizational skills, discretion, and proficiency with MS Office and enterprise systems.

The position supports multiple leaders, handles confidential information, processes purchase orders, and ensures efficient office operations in a healthcare environment.