Executive Assistant

Jobtailor; Greensboro (NC); On-site; USD 70,000 - 100,000; Full time

Job summary

Jobtailor in Greensboro, NC seeks a proactive Executive Assistant to the Managing Partner. You will own scheduling, email management, travel logistics, meeting coordination, and follow-up, ensuring the partner's time is protected for strategic work.

Coordinate business development and high-value legal work with internal teams, track commitments, anticipate needs, and leverage AI tools to surface insights, while maintaining key relationships. Potential to evolve into Chief of Staff as trust grows.

Qualifications

• Proven high-level executive support experience, ideally supporting an owner, CEO, managing partner, or other senior leader
• Experience in professional services or other growth-oriented environments preferred
• Comfortable leveraging AI, technology, and data to organize information, improve efficiency, surface insights, and support executive decision-making
• Ability to anticipate needs, identify priorities, exercise sound judgment, and take action without waiting for detailed direction
• Highly organized and dependable, with the ability to manage multiple priorities, track commitments, and ensure important tasks and initiatives do not fall through the cracks
• Exceptional ability to communicate diplomatically and effectively with leadership, team members, clients, and external professional relationships
• Exceptional integrity, judgment, and discretion when handling confidential business, financial, professional, and personal information
• High-energy, flexible, and solutions-oriented, with the ability to adapt as priorities evolve in a dynamic, growth-oriented environment

Responsibilities

• Own scheduling, email management, travel logistics, meeting coordination, and follow-up for the Managing Partner
• Organize priorities and protect the Managing Partner’s time for strategic and high-value activities
• Coordinate business development and high-value legal work with internal teams
• Track commitments, action items, and strategic priorities and proactively follow up with stakeholders
• Anticipate evolving needs and take action without direct instruction
• Utilize AI tools to manage information, organize priorities, improve workflow efficiency, and surface relevant insights
• Maintain and nurture critical internal and external relationships
• Potential to evolve into a Chief of Staff role as trust and responsibilities expand

Skills

Executive support

Prioritization

Strategic thinking

Communication

Diplomacy

Problem solving

Adaptability

Tools

AI Tools

Calendar/Email tools

Job description

• Own scheduling, email management, travel logistics, meeting coordination, and follow-up for the Managing Partner
• Organize priorities and protect the Managing Partner’s time for strategic and high-value activities
• Coordinate business development and high-value legal work with internal teams
• Track commitments, action items, and strategic priorities and proactively follow up with stakeholders
• Anticipate evolving needs and take action without direct instruction
• Utilize AI tools to manage information, organize priorities, improve workflow efficiency, and surface relevant insights
• Maintain and nurture critical internal and external relationships
• Potential to evolve into a Chief of Staff role as trust and responsibilities expand

Requirements

• Proven high-level executive support experience, ideally supporting an owner, CEO, managing partner, or other senior leader
• Experience in professional services or other growth-oriented environments preferred
• Comfortable leveraging AI, technology, and data to organize information, improve efficiency, surface insights, and support executive decision-making
• Ability to anticipate needs, identify priorities, exercise sound judgment, and take action without waiting for detailed direction
• Highly organized and dependable, with the ability to manage multiple priorities, track commitments, and ensure important tasks and initiatives do not fall through the cracks
• Exceptional ability to communicate diplomatically and effectively with leadership, team members, clients, and external professional relationships
• Exceptional integrity, judgment, and discretion when handling confidential business, financial, professional, and personal information
• High-energy, flexible, and solutions-oriented, with the ability to adapt as priorities evolve in a dynamic, growth-oriented environment

Core Competencies

Demonstrates high-level executive support capabilities, including scheduling, email management, and travel logistics, while leveraging AI tools to enhance workflow efficiency and support strategic decision-making. Maintains strong relationships and exercises sound judgement in a dynamic, growth-oriented environment.

Highest-signal resume keywords

• Executive Support Experience
• AI Tool Utilization
• Organizational Skills
• Effective Communication
• Judgment and Discretion

Soft Skills

• Highly Organized
• Dependable
• Solutions-Oriented
• Flexible
• Diplomatic Communication

Industry Keywords

• Professional Services
• Business Development
• High-Value Legal Work
• Stakeholder Management
• Confidential Information Handling

Tools & Technologies

• AI Tools