AI-Driven Executive Assistant (Remote, Growth Ops)

Paired; United States; Remote; USD 80,000 - 120,000; Full time

Benefits offered by this job

Remote-friendly

Global team collaboration

Ownership of cross-functional projects

Autonomy in processes and systems

Job summary

Paired, a results-driven real estate investment and education company, seeks an experienced Executive Assistant to provide high-level administrative and executive support while helping optimize day-to-day operations.

The role emphasizes proactive process improvements using AI tools and workflow automation to increase team efficiency. You will manage calendars, travel, and communications for senior leaders in a fast-paced, remote environment.

Qualifications

• 4+ years of experience in executive support roles.
• Experience supporting senior executives in fast-paced environments.
• Strong calendar, inbox, scheduling, and travel management experience.
• Demonstrated discretion with sensitive information and complex schedules.
• Excellent written and spoken English for professional communication.

Responsibilities

• Manage executive calendars, scheduling, and competing priorities.
• Organize executive inboxes and follow up on important messages.
• Coordinate domestic and international travel arrangements.
• Prepare executives for meetings with agendas and materials.
• Track action items and ensure timely completion.
• Coordinate cross-functional meetings and stakeholder communication.
• Identify repetitive processes and recommend improvements.
• Implement AI tools to improve productivity and workflows.
• Build automations with Zapier, Make, or n8n to reduce manual work.
• Support day-to-day administrative coordination in a remote environment.

Skills

Executive support

Calendar management

Inbox management

Travel management

AI tooling

Workflow automation

Communications

Discretion

English proficiency

Remote work

Tools

Zapier

Make

n8n

ChatGPT

Claude

Gemini

Job description

Paired, a results-driven real estate investment and education company, seeks an experienced Executive Assistant to provide high-level administrative and executive support while helping optimize day-to-day operations.

The role emphasizes proactive process improvements using AI tools and workflow automation to increase team efficiency. You will manage calendars, travel, and communications for senior leaders in a fast-paced, remote environment.