Executive Administrative Assistant, Academic Services

College of the Sequoias; Visalia (CA); On-site; USD 63,000 - 84,000; Full time

Job summary

College of the Sequoias in Visalia, CA is seeking an Administrative Assistant to support the Dean and Arts & Letters division. This full-time, 12-month role requires handling confidential documents, scheduling, correspondence, and coordination with staff and students.

The position offers a daytime schedule, competitive salary, and a collaborative campus environment. Ideal candidates will have strong organizational skills and 50+ words per minute typing ability.

Qualifications

• Two years of relevant college-level coursework in office applications and business.
• Three years of increasingly responsible secretarial experience.

Responsibilities

• Organize and manage the day-to-day activities of an assigned office to assure efficient and effective office operations; coordinate communications; relieve the administrator of administrative detail.
• Perform a variety of duties independently in support of functions delegated to assigned administrator; interpret and apply rules and regulations as appropriate.
• Prepare correspondence and memoranda independently or from oral instructions.
• Prepare and edit a wide variety of materials such as correspondence, reports, forms, applications, memoranda, flyers, brochures and other documents.
• Perform a variety of duties in support of assigned functions such as maintaining credential, payroll and sick leave records of employees assigned to function, assisting at special events and performing research and other special projects.
• Coordinate communication between the administrator and staff, students, the public or other District or campus officials; obtain and provide information, coordinate activities and resolve issues.

Skills

Typing 50 wpm

Organizational skills

Communication skills

Office software

Education

Two years of relevant college-level coursework in computer applications and business

Tools

Office equipment

Job description

College of the Sequoias in Visalia, CA is seeking an Administrative Assistant to support the Dean and Arts & Letters division. This full-time, 12-month role requires handling confidential documents, scheduling, correspondence, and coordination with staff and students.

The position offers a daytime schedule, competitive salary, and a collaborative campus environment. Ideal candidates will have strong organizational skills and 50+ words per minute typing ability.