Dean's Executive Assistant & Office Coordinator

CSULB; Long Beach (CA); On-site; USD 54,000 - 55,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

Job summary

California State University, Long Beach (CSULB) seeks an Executive Assistant to the Dean to provide comprehensive office support to the Dean’s Office and serve as the primary point of contact for students, staff, and visitors. The role requires handling multiple priorities with discretion and ensuring timely submissions in line with campus policies.

The position is 1.0 time-base, 40 hours per week, temporary for one year.

Qualifications

• Equivalent to a bachelor’s degree in a related field.
• Valid CA Driver's License preferred.

Responsibilities

• Provides administrative support to the Dean by preparing, distributing, and maintaining correspondence, reports, proposals and files.
• Maintains the Dean's calendars, makes travel arrangements, schedules meetings and screens calls.
• Supports general operations and initiatives of the Dean's Office; greets visitors and trains/supervises Dean's Office student assistants.
• Maintains RTP processes and tenure-track paperwork to ensure timely completion according to policy.

Education

Bachelor’s degree in a related field

Tools

Excel

Outlook

Word

PowerPoint

Job description

California State University, Long Beach (CSULB) seeks an Executive Assistant to the Dean to provide comprehensive office support to the Dean’s Office and serve as the primary point of contact for students, staff, and visitors. The role requires handling multiple priorities with discretion and ensuring timely submissions in line with campus policies.

The position is 1.0 time-base, 40 hours per week, temporary for one year.