Executive Administrative Assistant 1

Office of the Commissioner of Insurance and Safety Fire; Atlanta (GA); On-site; USD 59,000 - 72,000; Full time

Job summary

The Insurance Department of the State of Georgia seeks an Executive Administrative Assistant 1 to provide high-level support to the Deputy Commissioner for Insurance Regulations. You will manage calendars, coordinate travel, prepare correspondence and reports, and handle confidential information with accuracy.

You will greet the public, maintain filing systems, route inquiries, and coordinate interactions with insurers, associations, and regulatory partners.

Qualifications

• High School diploma or GED and at least two years of professional administrative experience.
• Experience in handling executive calendars, travel coordination, and preparing correspondence is preferred.
• Strong organizational and communication skills with ability to manage confidential information and filing systems.

Responsibilities

• Manage calendars for the Deputy Commissioner for Insurance Regulations.
• Coordinate travel arrangements and meetings; prepare agendas and materials.
• Prepare correspondence, reports, and presentations as needed.
• Greet the public and handle inquiries with professionalism.
• Maintain accurate electronic and physical filing systems for official documents.
• Serve as the primary contact for internal and external inquiries.
• Manage information flow, draft responses, and consolidate duplicate requests.
• Screen and route phone calls, emails, and mail appropriately.
• Coordinate interactions with insurers, industry associations, lobbyists, and regulatory partners; ensure timely follow-ups.
• Maintain an action-item tracking system for legislative requests, staffing follow-ups, budget approvals, and leadership commitments.
• Notify the Deputy Commissioner of deadlines, pending decisions, and outstanding items.
• Order office supplies and manage inventory; ensure adherence to state policies.

Education

High School diploma/GED

Job description

Explore a World of Opportunity with the State of Georgia!

We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title: Executive Administrative Assistant 1

Agency: Insurance Department of the State of Georgia

Job Requisition ID: JR0000006721

Shift: Day (United States of America)

Compensation Details: $65,000.00

Job Description: Under supervision, the Executive Assistant provides high-level administrative and clerical support to the Deputy Commissioner for Insurance Regulations. The Executive Assistant ensures efficient office operations, manages communications, and assists with scheduling, recordkeeping, and compliance documentation. The role supports executive decision-making, ensuring that priorities align with operational and strategic enterprise goals.

Manage calendars, schedule meetings, and coordinate travel arrangements for the Deputy Commissioner for Insurance Regulations.

Prepare correspondence, reports, and presentations as needed.

Assists with greeting the public with inquiries.

Maintain accurate filing systems (electronic and physical) for official documents while organizing materials for review.

Serve as the primary point of contact for internal and external inquiries.

Manage information flow by identifying urgent issues, drafting responses, and consolidating duplicate requests.

Screen and route phone calls, emails, and mail appropriately.

Coordinate complex interactions with insurers, industry associations, lobbyists, division directors, and regulatory partners, ensuring timely follow-ups and consistent communication.

Maintain a comprehensive action‑item tracking system (legislative requests, staffing follow‑ups, vendor responses, budget approvals, leadership commitments).

Notify the Deputy Commissioner of deadlines, pending decisions, and outstanding items.

Order office supplies and manage inventory.

Ensure adherence to state policies and procedures in administrative processes.

Perform other duties as assigned.

Minimum Qualifications: High School diploma/GED and two (2) years of professional-level job-related experience working in an administration-related field.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.