Admin Assistant 3 (Safety Fire)

Insurance Department of the State of Georgia; Atlanta (GA); In loco; USD 47.000 - 63.000; Tempo pieno

Descrizione del lavoro

The Insurance Department of the State of Georgia is seeking an Administrative Assistant 3 to support the Safety Fire – Safety Engineering team. The role involves clerical tasks, reporting, and handling inquiries with discretion. You will liaise with management and internal staff to keep operations running smoothly.

Responsibilities include preparing documents, maintaining files, coordinating travel, and processing COs/ORRs/refunds while upholding confidentiality and accuracy in all records.

Competenze

• High school diploma or GED; 4 years related experience; or 2 years at Admin Assistant 2 or equivalent.

Mansioni

• Provide clerical support to the Safety Fire – Safety Engineering team with independent judgment.
• Prepare reports, presentations, and maintain filing systems and correspondence for meetings.
• Coordinate travel arrangements for senior managers and manage scheduling needs.
• Greet the public, answer inquiries, and direct to appropriate resources as needed.
• Process COs, ORRs, and refunds for Safety Engineering-related matters.
• Maintain confidentiality of highly sensitive information and ensure proper records handling.

Conoscenze

Administrative support

Communications

Time management

Formazione

High school diploma/GED

Strumenti

Microsoft Office

Descrizione del lavoro

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Admin Assistant 3 (Safety Fire)Agency:Insurance Department of the State of GeorgiaJob Requisition ID:JR0000006723Shift:Not Applicable (United States of America)Compensation Details:$55,000.00Job Description:Under direct supervision, the Administrative Support Specialist performs a variety of clerical tasks and provides administrative assistance to the Safety Fire – Safety Engineering department. This position reports to the Deputy State Fire Marshal.Manages complex office administrative work requiring the use of independent judgment and initiative.Manage communication between management and employees, liaising with internal and external executives on various projects and tasks.Prepares reports, presentations, and data, as well as maintains files, records, and correspondence for meetings.Assists with answering inquiries relating to plan submissions, inspection requests and CitizenServe related inquiries.Process Certificate of Occupancies (COs), Open Record Requests (ORRs), and refunds for Safety Engineering.Greetings and assists the public with all inquiries.Manages office equipment, and supplies and orders new equipment and supplies as needed.Coordinates travel arrangements and reservations for senior managers.Develops and maintains a filing system.Maintains confidentiality of highly sensitive information.Performs other duties as assigned.Minimum Qualifications:High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.