Admin Assistant 3 (Safety Fire)

Georgia Department of Revenue; Atlanta (GA); On-site; USD 50,000 - 61,000; Full time

Job summary

The Insurance Department of the State of Georgia is seeking an Administrative Support Specialist (Admin Assistant 3) to assist the Safety Fire – Safety Engineering team. Under direct supervision, you will perform clerical tasks and provide administrative assistance to the Deputy State Fire Marshal.

You will manage complex office work with independent judgment, coordinate communications with management and external executives, and prepare reports and data for meetings, while handling inquiries

Qualifications

• High school diploma or GED with 4 years of related experience.
• Alternative: 2 years of experience at Admin Assistant 2 or equivalent.

Responsibilities

• Perform clerical tasks and provide administrative assistance to the Safety Fire – Safety Engineering department.
• Manage complex office administrative work with independent judgment and initiative.
• Coordinate communication between management and employees; liaise with internal and external executives on projects.
• Prepare reports, presentations, and data; maintain files and records for meetings.
• Assist with inquiries regarding plan submissions, inspection requests, and CitizenServe inquiries.
• Process COs, ORRs, and refunds for Safety Engineering.
• Greet and assist the public with inquiries.
• Manage office equipment and supplies; order new equipment and supplies as needed.
• Coordinate travel arrangements for senior managers.
• Develop and maintain a filing system.
• Maintain confidentiality of highly sensitive information.
• Perform other duties as assigned.

Skills

Clerical tasks

Administrative support

Communication

Confidentiality

Education

High school diploma/GED

Job description

Explore a World of Opportunity with the State of Georgia!

We are the force that drives Georgia!
Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia’s more than 10 million citizens!
Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title

Admin Assistant 3 (Safety Fire)

Agency

Insurance Department of the State of Georgia

Job Requisition ID

JR0000006723

Shift

Not Applicable (United States of America)

Compensation Details

$55,000.00

Job Description

Under direct supervision, the Administrative Support Specialist performs a variety of clerical tasks and provides administrative assistance to the Safety Fire – Safety Engineering department. This position reports to the Deputy State Fire Marshal.

Manages complex office administrative work requiring the use of independent judgment and initiative.

Manage communication between management and employees, liaising with internal and external executives on various projects and tasks.

Prepares reports, presentations, and data, as well as maintains files, records, and correspondence for meetings.

Assists with answering inquiries relating to plan submissions, inspection requests and CitizenServe related inquiries.

Process Certificate of Occupancies (COs), Open Record Requests (ORRs), and refunds for Safety Engineering.

Greetings and assists the public with all inquiries.

Manages office equipment, and supplies and orders new equipment and supplies as needed.

Coordinates travel arrangements and reservations for senior managers.

Develops and maintains a filing system.

Maintains confidentiality of highly sensitive information.

Performs other duties as assigned.

Minimum Qualifications

High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.