Executive Assistant to Deputy Commissioner – Insurance Regulations

Office of the Commissioner of Insurance and Safety Fire; Atlanta (GA); On-site; USD 59,000 - 72,000; Full time

Job summary

The Insurance Department of the State of Georgia seeks an Executive Administrative Assistant 1 to provide high-level support to the Deputy Commissioner for Insurance Regulations. You will manage calendars, coordinate travel, prepare correspondence and reports, and handle confidential information with accuracy.

You will greet the public, maintain filing systems, route inquiries, and coordinate interactions with insurers, associations, and regulatory partners.

Qualifications

• High School diploma or GED and at least two years of professional administrative experience.
• Experience in handling executive calendars, travel coordination, and preparing correspondence is preferred.
• Strong organizational and communication skills with ability to manage confidential information and filing systems.

Responsibilities

• Manage calendars for the Deputy Commissioner for Insurance Regulations.
• Coordinate travel arrangements and meetings; prepare agendas and materials.
• Prepare correspondence, reports, and presentations as needed.
• Greet the public and handle inquiries with professionalism.
• Maintain accurate electronic and physical filing systems for official documents.
• Serve as the primary contact for internal and external inquiries.
• Manage information flow, draft responses, and consolidate duplicate requests.
• Screen and route phone calls, emails, and mail appropriately.
• Coordinate interactions with insurers, industry associations, lobbyists, and regulatory partners; ensure timely follow-ups.
• Maintain an action-item tracking system for legislative requests, staffing follow-ups, budget approvals, and leadership commitments.
• Notify the Deputy Commissioner of deadlines, pending decisions, and outstanding items.
• Order office supplies and manage inventory; ensure adherence to state policies.

Education

High School diploma/GED

Job description

The Insurance Department of the State of Georgia seeks an Executive Administrative Assistant 1 to provide high-level support to the Deputy Commissioner for Insurance Regulations. You will manage calendars, coordinate travel, prepare correspondence and reports, and handle confidential information with accuracy.

You will greet the public, maintain filing systems, route inquiries, and coordinate interactions with insurers, associations, and regulatory partners.