Executive Administrative Assistant 1

Insurance Department of the State of Georgia; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Insurance Department of the State of Georgia is seeking an Executive Administrative Assistant 1 to support the Deputy Commissioner for Insurance Regulations. This role ensures efficient office operations, manages communications, and assists with scheduling, records, and compliance documentation.

You will manage calendars, coordinate travel, prepare correspondence, greet the public, and serve as a primary contact for internal and external inquiries, supporting executive decision-making and

Qualifications

• High School diploma/GED and two (2) years of professional-level job-related experience working in an administration-related field.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for the Deputy Commissioner for Insurance Regulations.
• Prepare correspondence, reports, and presentations as needed.
• Assist with greeting the public with inquiries.
• Maintain accurate filing systems (electronic and physical) for official documents while organizing materials for review.
• Serve as the primary point of contact for internal and external inquiries.
• Coordinate complex interactions with insurers, industry associations, lobbyists, division directors, and regulatory partners, ensuring timely follow-ups and consistent communication.
• Maintain a comprehensive action‑item tracking system (legislative requests, staffing follow‑ups, vendor responses, budget approvals, leadership commitments).
• Notify the Deputy Commissioner of deadlines, pending decisions, and outstanding items.
• Order office supplies and manage inventory.
• Ensure adherence to state policies and procedures in administrative processes.
• Perform other duties as assigned.

Skills

Calendar management

Scheduling

Communications

Recordkeeping

Travel arrangements

Office operations

Education

High School diploma/GED

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Executive Administrative Assistant 1Agency:Insurance Department of the State of GeorgiaJob Requisition ID:JR0000006721Shift:Day (United States of America)Compensation Details:$65,000.00Job Description:Under supervision, the Executive Assistant provides high-level administrative and clerical support to the Deputy Commissioner for Insurance Regulations. The Executive Assistant ensures efficient office operations, manages communications, and assists with scheduling, recordkeeping, and compliance documentation. The role supports executive decision-making, ensuring that priorities align with operational and strategic enterprise goals.Manage calendars, schedule meetings, and coordinate travel arrangements for the Deputy Commissioner for Insurance Regulations.Prepare correspondence, reports, and presentations as needed.Assists with greeting the public with inquiries.Maintain accurate filing systems (electronic and physical) for official documents while organizing materials for review.Serve as the primary point of contact for internal and external inquiries.Manage information flow by identifying urgent issues, drafting responses, and consolidating duplicate requests.Screen and route phone calls, emails, and mail appropriately.Coordinate complex interactions with insurers, industry associations, lobbyists, division directors, and regulatory partners, ensuring timely follow-ups and consistent communication.Maintain a comprehensive action‑item tracking system (legislative requests, staffing follow‑ups, vendor responses, budget approvals, leadership commitments).Notify the Deputy Commissioner of deadlines, pending decisions, and outstanding items.Order office supplies and manage inventory.Ensure adherence to state policies and procedures in administrative processes.Perform other duties as assigned.Minimum Qualifications:High School diploma/GED and two (2) years of professional-level job-related experience working in an administration-related field.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.