Strategic Executive Assistant to Insurance Deputy Commissioner

Insurance Department of the State of Georgia; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Insurance Department of the State of Georgia is seeking an Executive Administrative Assistant 1 to support the Deputy Commissioner for Insurance Regulations. This role ensures efficient office operations, manages communications, and assists with scheduling, records, and compliance documentation.

You will manage calendars, coordinate travel, prepare correspondence, greet the public, and serve as a primary contact for internal and external inquiries, supporting executive decision-making and

Qualifications

• High School diploma/GED and two (2) years of professional-level job-related experience working in an administration-related field.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for the Deputy Commissioner for Insurance Regulations.
• Prepare correspondence, reports, and presentations as needed.
• Assist with greeting the public with inquiries.
• Maintain accurate filing systems (electronic and physical) for official documents while organizing materials for review.
• Serve as the primary point of contact for internal and external inquiries.
• Coordinate complex interactions with insurers, industry associations, lobbyists, division directors, and regulatory partners, ensuring timely follow-ups and consistent communication.
• Maintain a comprehensive action‑item tracking system (legislative requests, staffing follow‑ups, vendor responses, budget approvals, leadership commitments).
• Notify the Deputy Commissioner of deadlines, pending decisions, and outstanding items.
• Order office supplies and manage inventory.
• Ensure adherence to state policies and procedures in administrative processes.
• Perform other duties as assigned.

Skills

Calendar management

Scheduling

Communications

Recordkeeping

Travel arrangements

Office operations

Education

High School diploma/GED

Job description

Insurance Department of the State of Georgia is seeking an Executive Administrative Assistant 1 to support the Deputy Commissioner for Insurance Regulations. This role ensures efficient office operations, manages communications, and assists with scheduling, records, and compliance documentation.

You will manage calendars, coordinate travel, prepare correspondence, greet the public, and serve as a primary contact for internal and external inquiries, supporting executive decision-making and