Senior Executive Assistant - Admin Lead (Contract)

ESR Healthcare; Dublin (CA); On-site; USD 41,328 - 53,726; Part time

Job summary

A leading healthcare organization is seeking a full-time Executive Assistant in Dublin, CA. The role involves providing high-level administrative support to upper executives, including managing calendars, scheduling appointments, and preparing presentations. Candidates should have over 9 years of experience in general administrative roles, advanced skills in administration, and specific software expertise. This position is essential for the smooth operation of executive tasks within the organization, offering an hourly rate of $30 - $39.

Qualifications

• Minimum of 9+ years of general administrative experience or equivalent.
• Ability to resolve complex problems independently.
• Strong understanding of executive-level administrative tasks.

Responsibilities

• Perform various tasks in administrative support at an executive level.
• Schedule executive appointments and maintain calendars.
• Prepare/edit executive presentations and expense reports.

Skills

Advanced general administrative skills

Expert knowledge on technical aspects

Problem-solving skills

Coordination of administrative work

Education

High School diploma/GED or equivalent

Some college level education highly preferred

Tools

Specific advanced software

Job description

Executive Assistant Fountain Valley, CA

Job Type:Contract

Compensation:$30 - 39 Hourly

Description

immediately adding a full-time Executive Assistant in support of our nationally recognized, Consumer and Commercial Electronic R&D client in Fountain Valley, CA. Summary: The Executive Assistant will be performing various tasks in administrative support at the upper executive level. These tasks may include, but are not limited to: key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/division, and other established general administrative requirements of the organization. Responsibilities:

• Uses ability as a skilled specialist to contribute to the development of new concepts/techniques and to complete assignments/tasks in innovative and effective ways
• Expert knowledge on the general/technical aspects of the job
• Works on assignments that are highly complex in nature where a strong degree of independent judgment, initiative and technical knowledge are required to resolve problems
• Work is completed independently and has ability to handle most unique situations
• Frequently determines methods and procedures for new assignments
• May supervise the activities of other non-exempt employee
• Performing tactical and strategic administrative support tasks for upper executive level employees of the organization
• Coordinates the administrative work within the department/division, working with other departments/divisions and companies
• Recognized as the top administrative employee in the department or division; The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature

Requirements

• High School diploma/GED or equivalent; Some college level education highly preferred
• Typically requires a minimum of 9+ years of general administrative experience, or equivalent combination of experience and college level education
• Advanced general administrative skills/knowledge required at an upper executive level
• Specific advanced software skills as required by the division