Executive Administrative Assistant

Placements24; The Islands (MS); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Job summary

Placements24 seeks an Executive Administrative Assistant to support senior leadership in Paarl with top-tier professionalism and discretion. You will anticipate needs, manage complex calendars, and handle confidential information in a fast-paced environment.

The role acts as gatekeeper and liaison, coordinating meetings, travel, and communications, while drafting and editing documents and presentations for executives.

Qualifications

• 5+ years of experience as an Executive Administrative Assistant supporting senior-level management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organization, attention to detail, and prioritization skills.
• Excellent written and verbal communication.
• High level of professionalism, discretion, and judgment.

Responsibilities

• Manage complex calendars and coordinate meetings, travel, and events.
• Prepare and edit correspondence, presentations, and documents.
• Screen calls and handle inquiries as the main liaison.
• Arrange executive travel: flights, accommodation, itineraries.
• Research, compile data, and prepare reports as requested.
• Maintain confidentiality and discretion at all times.

Skills

Calendar management

Communication

Discretion

Professionalism

Executive support

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a highly polished and proactive Executive Administrative Assistant to provide dedicated support to senior leadership in Paarl . This demanding role requires exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules. You will serve as a key gatekeeper and liaison, ensuring the efficient management of executive operations and facilitating seamless communication. The ideal candidate is a master of multitasking, possesses superior judgment, and is committed to maintaining the highest standards of professionalism and support in a fast-paced executive environment.

Key Responsibilities

• Manage complex and dynamic calendars for executives, coordinating meetings, travel, and events.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as the primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
• Organize and execute executive travel arrangements, including flights, accommodation, and itineraries.
• Conduct research, compile data, and prepare reports as requested by executives.
• Handle confidential information with utmost discretion and professionalism.

Requirements

• Extensive experience (5+ years) as an Executive Administrative Assistant supporting senior-level management.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational skills, attention to detail, and ability to prioritize effectively.
• Superior written and verbal communication skills.
• High degree of professionalism, discretion, and sound judgment.

Benefits

• Highly competitive salary commensurate with experience.
• Comprehensive executive benefits package.
• Opportunity to work closely with top-level leadership in Paarl .
• Professional development and training opportunities.
• Dynamic and challenging work environment.