Senior Administrative Assistant

Placements24; United States; Hybrid; USD 11,000 - 18,000; Full time

Benefits offered by this job

Hybrid work model

Career advancement

Professional development

Supportive team

Gauteng hub

Job summary

Placements24 is seeking a seasoned Senior Administrative Assistant for our client in Vereeniging, Gauteng. This role involves providing high-level support, supervising junior staff when needed, and optimizing office workflows across departments.

The candidate should have extensive experience, exceptional organizational skills, and the ability to handle confidential information with discretion. Hybrid work arrangement available, with opportunities for development and career growth.

Qualifications

• Significant experience as an Administrative Assistant with progression to senior level.
• Expert proficiency in Microsoft Office Suite and other administrative software.
• Outstanding organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Ability to work independently and handle confidential information.
• Experience supervising or mentoring junior staff is desirable.

Responsibilities

• Provide high-level administrative support to management, including scheduling, travel arrangements, and documentation.
• Oversee day-to-day administrative tasks and ensure smooth operations.
• Train and mentor junior administrative staff.
• Manage filing systems, databases, and records with accuracy and confidentiality.
• Coordinate internal and external meetings, including venue, catering, and agendas.
• Assist in budget tracking, expense reporting, and procurement of office supplies.

Skills

Administrative experience

Microsoft Office

Organization

Communication skills

Independent work

Mentoring juniors

Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

About the Role

Our client is looking for a seasoned Senior Administrative Assistant to offer advanced support and potentially supervise junior administrative staff within their Vereeniging operations. This role requires a candidate with extensive experience, exceptional organizational skills, and the ability to handle complex administrative tasks with autonomy. You will play a vital role in optimizing office workflows and ensuring the efficient functioning of various departments, contributing significantly to the company's productivity and success in the Gauteng province.

Key Responsibilities

• Provide high-level administrative support to management, including complex scheduling, travel arrangements, and preparation of critical documents.
• Oversee the day-to-day administrative tasks of the office, ensuring all operations run smoothly and efficiently.
• Train and mentor junior administrative staff, offering guidance on best practices and task execution.
• Manage and maintain comprehensive filing systems, databases, and records, ensuring accuracy and confidentiality.
• Coordinate internal and external meetings, including venue booking, catering, and agenda preparation.
• Assist in budget tracking, expense reporting, and procurement of office supplies and equipment.

Requirements

• Significant experience as an Administrative Assistant , with demonstrated progression to a senior level.
• Expert proficiency in Microsoft Office Suite and other relevant administrative software.
• Outstanding organizational, time-management, and multitasking abilities.
• Strong communication, interpersonal, and problem-solving skills.
• Ability to work independently, take initiative, and handle confidential information with discretion.
• Experience in supervising or mentoring junior staff is highly desirable.

Benefits

• Competitive salary and comprehensive health benefits.
• Hybrid work model offering a balance between office collaboration and remote flexibility in Vereeniging .
• Opportunities for career advancement and professional development.
• A supportive team environment focused on continuous improvement.
• Contribution to a reputable organization within the industrial hub of Gauteng .