Senior Administrative Assistant - District-Wide Support

SAN-Bernardino-Community-College-District; San Bernardino (CA); On-site; USD 52,000 - 64,000; Full time

Job summary

San Bernardino Community College District is seeking an Administrative Assistant III to perform highly responsible, complex administrative and secretarial duties in support of an assigned Division or district-wide program. You will manage calendar and communications, prepare confidential materials, and coordinate with multiple departments.

The role requires extensive experience in secretarial tasks, strong written and verbal communication, and the ability to handle sensitive information with

Qualifications

• Equivalent to the completion of high school and thirty (30) semester units of college level coursework.
• Five (5) years of increasingly responsible secretarial experience involving a high level of public contact and providing secretarial support to executive and management staff.

Responsibilities

• Participates in administration of a Division or District-wide program; liaises between administrator, public, students, staff, and campus officials.
• Assists administrator with reporting requirements, responsibilities, and research objectives; helps organize programs and events.
• Plans and organizes office support, oversees workflow, and recommends workflow improvements.
• Updates essential timelines and coordinates calendar of events with administrator.
• Develops procedures to expedite information and creates templates for reports and publications.
• Maintains calendars, schedules, and appointments; initiates meetings and collaborates with other divisions.
• Collects, analyzes, verifies, summarizes, records, and evaluates information; prepares reports and distributes data.
• Oversees projects independently; uses independent judgment to provide recommendations.
• Responds to sensitive questions and communications; communicates information with independent judgment.
• Serves as liaison for administrator; relays messages and resolves problems.
• Oversees Board agenda preparation; ensures items are forwarded per timelines and guidelines.
• Collaborates on program budgets, cost estimates, and fund allocations; processes expenditures and travel approvals.
• Recommends expenditures for equipment and supplies; coordinates with vendors.
• Supports committees by attending meetings and taking notes; prepares materials and minutes.
• Prepares confidential materials and maintains filing systems; assists with manuals and resource materials.
• Handles personnel hiring and payroll processing activities for the area; tracks approvals.
• Distributes mail and prioritizes matters for administrator.

Skills

Communication

Reading Comprehension

Attention to Detail

Writing

Team Work

Adaptability

Innovation

Listening

Analytical Thinking

Using Technology

Wide Administrative Support

Public Contact

Education

High school diploma + 30 college units

Tools

Colleague

Questica

Oracle systems

Job description

San Bernardino Community College District is seeking an Administrative Assistant III to perform highly responsible, complex administrative and secretarial duties in support of an assigned Division or district-wide program. You will manage calendar and communications, prepare confidential materials, and coordinate with multiple departments.

The role requires extensive experience in secretarial tasks, strong written and verbal communication, and the ability to handle sensitive information with