Executive Administrative Assistant

Health Partners Plans; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Job summary

Jefferson University Physicians in Philadelphia, PA, is seeking an experienced administrative professional to perform clerical, transcription, and general office duties. This role supports mid-to-upper level management with proficiency in PowerPoint and standard office software.

The position requires strong communications, multitasking, and attention to detail. You will manage calendars, prepare memos and reports, greet visitors, and coordinate complex meeting processes.

Qualifications

• High School Diploma required; Bachelor's degree preferred.
• Two years of experience in an administrative role preferred.
• Proficiency in secretarial skills and standard office software; PowerPoint a must.

Responsibilities

• Interacts with co-workers, visitors, and staff in line with Jefferson values.
• Manages project plans, scheduling and program reporting requirements.
• Coordinates meetings, captures minutes, distributes updates.
• Creates correspondence, memos, presentations and reports with accuracy.
• Answers calls, greets visitors, directs them appropriately.
• Screens communications; delivers messages and routes non-routine calls.
• Schedules appointments and coordinates meetings and conferences.

Skills

Communications

Interpersonal

Customer Service

Adaptability

Prioritization

Decision Making

Attention to Detail

Calendaring

Problem Solving

Organization Knowledge

Education

High School Diploma

Bachelor's Degree

Tools

PowerPoint

Job description

Jefferson University Physicians in Philadelphia, PA, is seeking an experienced administrative professional to perform clerical, transcription, and general office duties. This role supports mid-to-upper level management with proficiency in PowerPoint and standard office software.

The position requires strong communications, multitasking, and attention to detail. You will manage calendars, prepare memos and reports, greet visitors, and coordinate complex meeting processes.