Executive Administrative Assistant, Thoracic Surgery

Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 38,000 - 56,000; Full time

Job summary

Jefferson University Physicians in Philadelphia, PA seeks an Administrative Assistant to support the Division of Thoracic Surgery. The role handles scheduling, minute taking, memo and presentation preparation, and front-desk duties, ensuring smooth operations for a busy surgical department.

The position requires strong secretarial skills, attention to detail, and the ability to manage multiple priorities in a hospital setting.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Excellent communication and interpersonal skills.
• Proficiency in office software and calendar management.
• Ability to manage multiple priorities and attention to detail.

Responsibilities

• Manages schedules and coordinates meetings, including minutes distribution.
• Prepares memos, presentations and reports with accuracy and timeliness.
• Answers calls, greets visitors, and routes inquiries.
• Maintains calendar and coordinates meetings and conferences.
• Interacts with staff and visitors in a professional manner.

Skills

Transcription

Typing

Record keeping

File maintenance

Mail distribution

Telephone reception

Secretarial skills

Education

Bachelor’s Degree

High School Diploma/GED

Tools

PowerPoint

Job description

Jefferson University Physicians in Philadelphia, PA seeks an Administrative Assistant to support the Division of Thoracic Surgery. The role handles scheduling, minute taking, memo and presentation preparation, and front-desk duties, ensuring smooth operations for a busy surgical department.

The position requires strong secretarial skills, attention to detail, and the ability to manage multiple priorities in a hospital setting.