Administrative Coordinator, Design & Engineering

Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 40,000 - 55,000; Full time

Job summary

Jefferson Health in Philadelphia, PA is seeking an Administrative Assistant for the College of Architecture, Design, and Engineering to perform full clerical and secretarial duties. The role supports a middle to upper-level manager, handling transcription, scheduling, meeting coordination, and document preparation.

You will greet visitors, answer calls, manage calendars, prepare memos and reports, and ensure timely distribution of information.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Experience in an administrative or secretarial role is preferred.
• Strong written and verbal communication; attention to detail.

Responsibilities

• Manages schedule and coordinates meetings, including minutes and updates.
• Creates correspondence, memos, presentations and reports with accuracy.
• Answers calls, greets visitors, screens messages, and routes inquiries.
• Schedules appointments and coordinates conference arrangements.
• Interacts professionally with staff, visitors and departments.

Skills

Secretarial skills

Calendar management

Communication

Multitasking

Education

High School Diploma/GED

Bachelor's Degree

Tools

PowerPoint

MS Office

Job description

Jefferson Health in Philadelphia, PA is seeking an Administrative Assistant for the College of Architecture, Design, and Engineering to perform full clerical and secretarial duties. The role supports a middle to upper-level manager, handling transcription, scheduling, meeting coordination, and document preparation.

You will greet visitors, answer calls, manage calendars, prepare memos and reports, and ensure timely distribution of information.