Administrative Assistant

Vaco by Highspring

Hoboken (NJ)

On-site

USD 55,000 - 70,000

Part time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Comprehensive benefits package including medical, dental, vision

401(k)

PTO and paid holidays

Job summary

A professional services organization in Hoboken, NJ seeks a polished Administrative Assistant. The ideal candidate will provide administrative support to the President while ensuring efficient operations alongside another assistant. Responsibilities include scheduling, document preparation, and general office tasks. Excellent organizational and communication skills are a must. Compensation ranges from $55,000 to $70,000 with comprehensive benefits.

Qualifications

Prior administrative experience in a professional business environment required.
Strong organizational and time management skills; able to prioritize and handle shifting demands.
Excellent written and verbal communication skills with a professional demeanor.
Team-oriented, collaborative, and adaptable.
Ability to commute reliably to Hoboken, NJ, with flexibility to occasionally adjust working hours.
Proficiency in Microsoft Office Suite and other standard office tools.

Responsibilities

Provide direct administrative support to the President, including scheduling, correspondence, and document preparation.
Partner with another Administrative Assistant to share responsibilities and ensure smooth daily operations.
Assist with calendar management, meeting coordination, and follow-ups.
Handle general administrative tasks including filing, travel coordination, and expense reporting.

Skills

Organizational skills

Communication skills

Team collaboration

Time management

Proficiency in Microsoft Office Suite

Job description

Get AI-powered advice on this job and more exclusive features.

This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $70,000.00/yr

Direct message the job poster from Vaco by Highspring

Administrative Assistant
Location: Hoboken, NJ (On-site, 5 days per week)
Compensation: $55,000 - $70,000 (plus full benefits)
We are seeking a polished and highly organized Administrative Assistant to support the President of a professional services organization. This individual will work closely with another Administrative Assistant to provide seamless support, ensuring constant coverage and efficient operations.
Responsibilities:

Provide direct administrative support to the President, including scheduling, correspondence, and document preparation.
Partner with another Administrative Assistant to share responsibilities, back each other up, and ensure smooth daily operations.
Liaise with the President's part-time remote assistant for continuity of tasks.
Assist with calendar management, meeting coordination, and follow-ups.
Handle general administrative tasks, including filing, travel coordination, and expense reporting.
Represent the organization with professionalism and discretion at all times.

Qualifications:

Prior administrative experience in a professional business environment required.
Strong organizational and time management skills; able to prioritize and handle shifting demands.
Excellent written and verbal communication skills with a professional demeanor.
Team-oriented, collaborative, and adaptable.
Ability to commute reliably to Hoboken, NJ, with flexibility to occasionally adjust working hours.
Proficiency in Microsoft Office Suite and other standard office tools.

Compensation & Benefits:

$55,000 - $70,000 annual salary (exempt, no overtime).
Comprehensive benefits package including medical, dental, vision, prescription coverage, life insurance, 401(k), PTO, and paid holidays.

Seniority level