Executive Assistant (Bilingual: English & Spanish)

Confidential; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Generous paid time off (PTO) and holidays

Annual performance-based bonuses

Job summary

A prestigious firm in New York, NY is seeking an experienced Executive Assistant who is bilingual in English and Spanish. The role involves managing schedules, organizing communication, and preparing necessary documentation. Candidates must have at least 5 years of experience in administrative support and strong proficiency in Microsoft Office. This full-time position offers competitive salary and a comprehensive benefits package, including health insurance and paid time off.

Qualifications

• 5+ years of experience in administrative or executive support.
• Strong command of both English and Spanish, spoken and written.
• Advanced proficiency with Microsoft Office Suite, especially Excel and Outlook.

Responsibilities

• Manage daily schedules, meetings, and appointments for senior leadership.
• Coordinate internal and external communications in both English and Spanish.
• Prepare reports, presentations, and meeting materials.

Skills

Bilingual (English & Spanish)

Organizational skills

Time management

Detail-oriented

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Executive Assistant (Bilingual: English & Spanish)

Join to apply for the Executive Assistant (Bilingual: English & Spanish) role at Confidential

Executive Assistant (Bilingual: English & Spanish)

Join to apply for the Executive Assistant (Bilingual: English & Spanish) role at Confidential

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This range is provided by Confidential. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $85,000.00/yr

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Executive Assistant (Bilingual: English & Spanish)

Location: New York, NY (In-Person)

Employment Type: Full-Time

Salary Range: \$70,000 – \$85,000 annually, depending on experience

Experience Required: 5+ years in administrative or executive support

Travel: None required

Technical Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

About the Role:

We are seeking a highly organized, detail-oriented, and bilingual Executive Assistant to support our executive team in our New York City office. This in-person role is ideal for someone who thrives in a fast-paced professional environment, communicates effectively across cultures, and handles sensitive information with discretion.

Responsibilities:

• Manage daily schedules, meetings, and appointments for senior leadership
• Coordinate internal and external communications, including email correspondence and phone calls in both English and Spanish
• Prepare reports, presentations, and meeting materials using Microsoft Office Suite
• Organize and maintain physical and digital filing systems
• Handle expense reporting and invoice processing
• Liaise with vendors, clients, and other staff across departments
• Assist with event planning and logistics for on-site meetings
• Support ad hoc projects and administrative tasks as needed

Qualifications:

• Minimum 5 years of experience in an executive or administrative assistant role
• Strong command of both English and Spanish, spoken and written
• Advanced proficiency with Microsoft Office Suite (especially Excel and Outlook)
• Excellent organizational skills, time management, and attention to detail
• Ability to handle confidential information with integrity
• Strong interpersonal skills and a customer-service mindset

Pay range and compensation package:

• Competitive salary with annual performance-based bonuses
• Health, dental, and vision insurance
• 401(k) with company match
• Generous paid time off (PTO) and holidays

Equal Opportunity Statement:

We are committed to diversity and inclusivity in our hiring practices.

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Purchasing and Management

• Industries

  Retail

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