Executive/ Administrative Assistant

Mindlance; New Jersey; On-site; USD 42,000 - 56,000; Full time

Job summary

A national recruiting company is seeking an administrative professional in New Jersey to provide comprehensive administrative support to the department director. Responsibilities include handling all admin duties, scheduling meetings, and managing both international and domestic travel arrangements. The ideal candidate will possess strong organizational and communication skills and be able to prioritize work effectively. This role requires a proactive approach to administration and decision-making in the absence of the department head.

Qualifications

• Proficiency in scheduling, email management, and handling admin duties.
• Experience in arranging international and domestic travel.
• Strong communication skills and ability to act independently.

Responsibilities

• Handle all admin/secretarial duties for the department director.
• Schedule appointments and maintain calendars.
• Manage travel arrangements and prepare itineraries.
• Arrange meetings, events and conferencing across locations
• Coordinate international and domestic travel arrangements and itineraries
• Prepare presentations, correspondence and reports for the department
• Prioritize workload and exercise initiative in decision making

Job description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Job Description

To provide a comprehensive proactive admin service; Routinely handle all admin/secretarial duties, including setting up meetings, scheduling appointments, maintaining calendar and proactive email management for the department Director; Arrange meetings, events and conferencing (telephone and video) involving groups of people in different locations and organisations, ensuring that all-admin details are considered; Responsible for international and domestic travel arrangements as necessary; prepare itineraries, transportation arrangements. Exercise judgement and act independently while handling admin details for a variety of matters in department head's absence including communication with other departments, outside companies, consultants, vendors and internal senior managers; Prepare/collate presentations, correspondence and reports for department and team. Prioritise work to meet department needs, exercising initiatives and judgement in making decisions.