Executive Assistant

Mindlance; King of Prussia (PA); On-site; USD 42,000 - 54,000; Full time

Job summary

A national recruiting firm is seeking an Administrative Assistant to provide comprehensive support to the department director. This role includes managing scheduling, organizing meetings and events, as well as arranging international and domestic travel. The ideal candidate will possess strong organizational skills and the ability to make independent decisions to handle departmental communications and support effectively. This opportunity is located in King of Prussia, Pennsylvania.

Qualifications

• Strong organization and prioritization skills.
• Ability to manage calendars, schedules, and travel arrangements.
• Proven communication skills, both verbal and written.
• Coordinate international and domestic travel itineraries.
• Prepare/collate presentations, correspondence and reports.

Responsibilities

• Provide comprehensive administrative support to the department director.
• Manage scheduling and meetings involving multiple locations.
• Handle travel arrangements and prepare necessary documentation.
• Communicate with vendors and senior managers.

Job description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Job Description

Equivalent to Administrative Assistant Grade 9 To provide a comprehensive proactive admin service; Routinely handle all admin/secretarial duties, including setting up meetings, scheduling appointments, maintaining calendar and proactive email management for the department Director; Arrange meetings, events and conferencing (telephone and video) involving groups of people in different locations and organisations, ensuring that all-admin details are considered; Responsible for international and domestic travel arrangements as necessary; prepare itineraries, transportation arrangements. Exercise judgement and act independently while handling admin details for a variety of matters in department head's absence including communication with other departments, outside companies, consultants, vendors and internal senior managers; Prepare/collate presentations, correspondence and reports for department and team. Prioritise work to meet department needs, exercising initiatives and judgement in making decisions.