Executive Assistant to Launch Team | Calendar & Travel Pro

Mindlance, Inc.; Philadelphia (Philadelphia County); On-site; USD 40,000 - 50,000; Full time

Job summary

A national recruiting company is seeking an Administrative Assistant to support the launch team. Key responsibilities include managing schedules, arranging meetings, and coordinating travel plans. The ideal candidate will be proactive, able to prioritize tasks effectively, and possess strong organizational skills. This role involves communicating with various stakeholders, preparing reports, and ensuring efficient administrative support for the team. Competitive compensation may be offered for the right candidate.

Qualifications

• Proven ability to handle administrative and secretarial duties effectively.
• Strong organizational skills to manage meetings and calendars.
• Ability to coordinate travel arrangements and prepare itineraries.

Responsibilities

• Handle all admin/secretarial duties for the launch team.
• Coordinate meetings, events, and conferencing.
• Prepare presentations, correspondence, and reports.

Job description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Job Description

Administrative Assistant position reporting to launch team Director. Handle all admin/secretarial duties, including setting up meetings, scheduling appointments, maintaining calendar and proactive email management for the launch team; Arrange meetings, events and conferencing (telephone and video) involving groups of people in different locations and organizations, ensuring that all-admin details are considered; Responsible for international and domestic travel arrangements as necessary; prepare itineraries, transportation arrangements. Exercise judgment and act independently while handling admin details for a variety of matters on the launch team including communication with other departments, outside companies, consultants, vendors and internal senior managers; Prepare/collate presentations, correspondence and reports for the team. Prioritize work to meet teams needs, exercising initiatives and judgment in making decisions.

Additional Information

All your information will be kept confidential according to EEO guidelines.

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