Administrative Assistant

Based Agency; Lexington (KY); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Growth-oriented environment

Paid time off

Collaborative team culture

Job summary

Based Agency is seeking an Executive Assistant to join its growing team in Lexington, KY. This full-time, in-person role requires a detail-oriented individual capable of managing administrative tasks, scheduling, and communication to ensure the team operates smoothly. Candidates should possess strong organizational and communication skills, along with a proactive mindset.

The position offers competitive pay and opportunities for growth within a collaborative team environment focused on clear communication and shared success.

Qualifications

• Must be local and able to work full-time in person at our office.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Comfortable using email, spreadsheets, and calendars.

Responsibilities

• Assist with day-to-day administrative tasks for the team.
• Manage scheduling, calendar coordination, and follow-ups.
• Support the team with email communication and documentation.
• Maintain confidentiality with sensitive client information.

Skills

Organizational skills

Communication skills

Proactive mindset

Problem-solving skills

Technical proficiency with Google Drive and spreadsheets

Tools

Google Workspace

ClickUp

Slack

Job description

Based Agency is searching for an executive assistant to join the local growing team in our Lexington, KY office. This in‑person role requires a highly organized, reliable, and detail‑oriented individual who can keep the business running smoothly day to day.

Overview

We are looking for a full‑time Administrative Assistant who can manage day‑to‑day administrative tasks, scheduling, communication, client follow‑ups, organization, documentation, and general office support. If you are proactive, professional, quick to learn, and enjoy helping a fast‑moving team stay organized, we want to hear from you.

Responsibilities

• Assist with day‑to‑day administrative tasks for the team.
• Manage scheduling, calendar coordination, meeting reminders, and internal follow‑ups.
• Help organize client information, documents, forms, onboarding materials, and internal records.
• Support the team with email communication, task tracking, and basic client coordination.
• Prepare documents, reports, notes, checklists, and other internal materials as needed.
• Keep internal systems, spreadsheets, and project management tools organized and up to date.
• Coordinate office‑related tasks, supplies, errands, and general operational needs.
• Follow up with team members to ensure tasks, deadlines, and client items are moving forward.
• Assist with onboarding new clients by gathering required information and assets.
• Maintain confidentiality with sensitive client, company, and financial information.
• Proactively identify small problems, missing details, or disorganization before they become bigger issues.
• Support leadership with miscellaneous tasks, research, communication, and organization as needed.

Requirements

• Must be local and able to work full‑time in person at our office.
• Comfortable with being part of the social content strategy and talking in videos.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Comfortable using email, spreadsheets, Google Drive, calendars, and basic business tools.
• Ability to manage multiple tasks, deadlines, and priorities at once.
• Professional, dependable, and punctual.
• Proactive mindset with the ability to take initiative without needing constant direction.
• Comfortable working in a fast‑paced small business environment.
• Strong problem‑solving skills and willingness to learn new systems.
• Native or bilingual English speaker preferred.
• Legally eligible to work in the United States.
• Able to keep sensitive client and company information confidential.

Preferred (but not required)

• Previous experience as an administrative assistant, executive assistant, office assistant, receptionist, or operations assistant.
• Experience working in a marketing agency, service business, or small business environment.
• Familiarity with tools like Google Workspace, ClickUp, Slack, CRM systems, or project management software.
• Basic understanding of marketing, websites, advertising, or client service.
• Experience communicating with clients, vendors, or business owners.
• Comfortable helping with light research, basic reporting, and internal documentation.

Benefits & Company Culture

• Full‑time local position – in‑person role at our Lexington office.
• Growth‑oriented – we’re committed to helping team members grow, learn, and take on more responsibility over time.
• Collaborative team environment – values clear communication, accountability, initiative, and shared success.
• Direct impact – you’ll play an important role in keeping the company organized, efficient, and responsive.
• Fast‑moving company – you’ll work directly with leadership and get exposure to how our agency operates behind the scenes.
• Modern tools – we use organized systems, software, and processes to help the team work efficiently.
• Competitive pay – compensation based on experience, ability, and performance.
• Paid time off – work‑life balance is important to us.

Ready to join us? Please submit your résumé and a brief cover letter explaining why you would be a strong fit for this role.