Executive Administrative Assistant

Adecco; Charlestown (RI); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Short-term disability

401K plan

Paid leave

Commuter benefits

Holiday pay

Job summary

Adecco Staffing is seeking an Executive Administrative Assistant for a Charlestown, RI client. The role is 8:30am-4:30pm, Mon-Fri, with a pay range of $25-$28 per hour depending on experience.

This position requires strong organizational and leadership skills to manage confidential tasks and coordinate office operations. Responsibilities include calendar management, travel arrangements, recruitment support, and coordinating meetings and events.

Qualifications

• 3+ years of progressive executive/administrative/office-management experience.
• Healthcare environment experience preferred (3+ years).
• Advanced proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook).
• Experience preparing executive-level correspondence, reports, briefs, and professional materials.

Responsibilities

• Oversee day-to-day office operations and suggest workflow improvements.
• Provide direct executive support: calendar management, travel, meetings, correspondence, and visitor assistance.
• Assist Director with project planning, research, and execution of goals.

Skills

Executive admin experience

Healthcare environment

Staff supervision

MS 365 proficiency

Executive correspondence

Budget monitoring

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Executive Administrative Assistant

Adecco Staffing is seeking an Executive Administrative Assistant to assist our client located in Charlestown, RI. This is a first shift position with a schedule of 8:30am-4:30pm Mon-Fri with a pay range of $25-$28 depending on experience

Position Summary

The Executive Administrative Assistant provides high-level administrative support to the Director while overseeing daily office operations and providing leadership to office support staff. This position requires strong organizational, communication, coaching, and problem-solving skills to manage competing priorities, support special projects, maintain confidentiality, and ensure efficient administrative workflows.

Essential Duties and Responsibilities

• Oversee day-to-day office operations and recommend improvements to administrative procedures and workflows.
• Provide direct executive support, including calendar management, meeting coordination, travel arrangements, correspondence, telephone coverage, and visitor assistance.
• Assist the Director with project planning, problem-solving, research, and the execution of organizational goals.
• Prepare professional correspondence, reports, briefs, presentations, and other confidential materials.
• Serve as a primary administrative liaison with employees, outside organizations, vendors, and members of the public.
• Organize meetings, conferences, special events, and related follow-up activities.
• Coordinate administrative responses to workplace concerns and refer sensitive matters to appropriate leadership or Human Resources.
• Monitor office expenditures, accounts, purchase requests, and change orders while obtaining required approvals before committing funds.
• Maintain accurate filing, records-management, and confidential information systems.
• Support recruitment, interview scheduling, onboarding, employee training, corrective-action administration, and separation processes as assigned.
• Train, mentor, and coach office support staff to promote accountability, professional development, and effective operations.
• Coordinate facility and administrative support needs with internal departments and outside service providers.
• Lead or assist with special projects, programs, and service initiatives.
• Support emergency-preparedness activities and complete assigned operational checks.
• Maintain strict confidentiality and perform other related duties as assigned.

Required Qualifications

• Minimum of three years of progressively responsible executive, administrative, or office-management experience.
• Three or more years of related experience in a healthcare environment strongly preferred.
• Demonstrated experience supervising, training, or coordinating administrative staff.
• Advanced proficiency with Microsoft 365, including Word, Excel, PowerPoint, and Outlook.
• Experience preparing executive-level correspondence, reports, briefs, and other professional materials.
• Knowledge of office management, records management, project coordination, contract administration, and budget monitoring.
• Familiarity with grant management, grant writing, and proposal development preferred.
• Strong research, data gathering, reporting, and information-management skills.

Knowledge, Skills, and Abilities

• Ability to make sound administrative decisions within assigned authority.
• Exceptional discretion when handling sensitive and confidential information.
• Strong leadership, coaching, conflict-resolution, and interpersonal skills.
• Ability to manage multiple projects, deadlines, and shifting priorities with accuracy.
• Excellent written, verbal, organizational, and time-management skills.
• Strong attention to detail and ability to analyze and improve processes.
• Professional judgment when supporting individuals experiencing distress or a crisis, including promptly contacting appropriate clinical, supervisory, security, or emergency personnel.
• Ability to work independently, take initiative, learn new information quickly, and remain professional under pressure.
• Commitment to dependable service, teamwork, accountability, and respectful communication

Pay Details

$23.00 to $25.00 per hour

Benefits

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• 401K plan
• paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law
• Holiday pay where applicable

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.