Administrative Assistant

Amerit Consulting; Louisville (CO); À distance; USD 40 000 - 57 000; Plein temps

Avantages offerts par ce poste

Fully remote role

Résumé du poste

Amerit Consulting seeks an Executive Assistant & Office Manager for the Louisville office. This remote, contract-based role (6 months+ with possible extension) supports senior leaders, manages calendars and travel, coordinates events, and handles facilities and communications to keep leaders and teams aligned.

Ideal candidates have an associate degree or higher plus 5+ years of admin or site-coordination experience, with proficiency in confidential information handling and cross-functional

Qualifications

• Associate degree or equivalent combination of education and relevant experience required; bachelor degree preferred.
• Five or more years of progressively responsible administrative, executive-support, or site-coordination experience preferred.
• Experience supporting senior leaders and managing calendars, travel, meetings, invoices, and confidential information.

Responsabilités

• Provide high-quality executive support to VP/GM and leaders, including calendar management, travel planning, and briefing materials.
• Coordinate town halls, leadership meetings, site events, training, visitor agendas, and employee activities.
• Serve as first point of contact for visitors and calls; assess urgency and route matters appropriately.
• Manage office operations with Facilities, Security, and partners; coordinate maintenance and emergency-preparedness.
• Oversee office readiness, supplies, mail handling, directories, and day-to-day admin needs.
• Create and distribute announcements, site communications, presentations, and leader-ready materials.

Connaissances

Administrative experience

Formation

Associate degree or equivalent

Bachelor degree in business administration, communications, hospitality, or related field preferred

Description du poste

Duration: 6 months+ contract with possible extension!!!

Pay rate: $35/hr

Notes:

• Fully remote role.

JOB DESCRIPTION:

The Executive Assistant & Office Manager provides comprehensive executive, administrative, and site operations support for senior leadership and the Louisville office. The role serves as a central point of coordination for leadership calendars, travel, meetings, visitors, communications, purchasing, invoices, onboarding, facilities, and employee events. The position works independently across functions, handles sensitive information with discretion, anticipates needs, and creates the structure required for leaders and associates to operate effectively.

• Associate degree or equivalent combination of education and relevant experience required; bachelor degree in business administration, communications, hospitality, or a related field preferred.
• Five or more years of progressively responsible administrative, executive-support, office-management, or site-coordination experience preferred.
• Demonstrated experience supporting senior leaders and managing complex calendars, travel, meetings, events, purchasing, invoices, and confidential information.
• Experience in a regulated, medical-device, healthcare, manufacturing, or global matrix organization preferred.

Primary Responsibilities

• Provide high-quality executive support to the VP/GM and other designated leaders, including complex calendar management, meeting prioritization, travel planning, agendas, briefing materials, presentations, and meeting notes or action tracking as requested.
• Coordinate Town Halls, leadership meetings, site events, training sessions, visitor agendas, and employee activities, including facilities, rooms, catering, supplies, communications, and day-of execution.
• Serve as a professional first point of contact for visitors, guests, incoming calls, correspondence, and site requests; assess urgency and route or escalated matters appropriately.
• Manage office operations in partnership with the leasing office, facilities provider, security, EHS, and other service partners; coordinate maintenance requests, scheduled services, workplace communications, access needs, and emergency-preparedness activities.
• Oversee office readiness, including common-area organization, routine stocking, supply ordering, mail handling, directories, badges, and other day-to-day administrative needs.
• Create and distribute organizational announcements, site communications, newsletters, presentations, spreadsheets, organizational charts, and other leader-ready materials.

www.ameritconsulting.com

I'd love to talk to you if you think this position is right up your alley, and assure prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you.

Company Overview:

Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally: as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with a service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward.

Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants with criminal histories are considered in a manner that is consistent with local, state and federal laws.