Executive Administrative Assistant

Publicstorage; Frisco (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Public Storage is seeking a highly experienced Executive Assistant to support executive leaders in our corporate office. This role requires exceptional judgment, advanced organizational skills, and the ability to operate independently while managing complex priorities.

You will act as a gatekeeper, manage calendars and travel, coordinate meetings, and handle confidential matters with professionalism. The position demands discretion, strategic problem solving, and the capacity to partner with

Qualifications

• Minimum 7 years of executive-level support experience.
• Experience handling highly confidential material with integrity.

Responsibilities

• Act as a gatekeeper and professional liaison between the executive team, Board, investors, and senior leadership.
• Manage and execute executive action items, follow-ups, and deliverables with minimal supervision.
• Coordinate complex domestic and international travel and oversee meeting logistics.

Job description

We are seeking a highly experienced Executive Assistant to support executive leaders in our corporate office. This executive support role requires exceptional judgment, advanced organizational skills, and the ability to operate independently while managing complex, fast-moving priorities. The ideal candidate brings a polished executive presence, proactive problem-solving capabilities, and the ability to navigate sensitive matters with absolute professionalism.

Key Responsibilities

• A strategic partner and force multiplier who anticipates needs, identifies efficiencies, and proactively coaches their executive on maximizing support - even before the executive recognizes the opportunity.
• Act as a gatekeeper, filtering communications and serving as a professional liaison between the and the Board, investors, and senior leadership. Manage and execute executive action items, follow ups, and deliverables with minimal supervision.
• Strategic Calendar Orchestration: Manage a complex calendar with deep discernment, prioritizing requests based on the executive's, priorities, and meeting patterns.
• Oversee executive hospitality functions, including scheduling and coordinating lunches, welcoming, and assisting guests, and proactively addressing emerging needs to maintain a polished, professional environment. Provide discreet support for occasional personal errands or arrangements as needed.
• Provide high-level administrative and operational support across corporate and community initiatives.
• Conduct strategic research and manage the prioritization and follow up of issues and inquiries directed to executive leaders, including those requiring confidentiality or complex judgment.
• Prepare, draft, and refine correspondence and ensure timely routing of sensitive or high-priority matters. priority matters.
• Coordinate complex domestic and international travel and oversee office support activities including expense reimbursements.
• Coordinate meetings, including scheduling, attendee logistics, material preparation, and onsite support.
• Accurately transcribe, edit, format, and proofread documents such as reports, minutes, presentations, and speeches.
• Provide support for project management activities, including planning, organizing, scheduling, and research. Coordinate logistics for corporate events, executive meetings, and Board engagements.

Minimum of 7 years of executive level support experience, with a strong record supporting executive leadership, preferably within a fast-paced or high-growth environment.

Exceptional ability to anticipate needs, solve problems, and manage shifting priorities under tight timelines and understand the "why" behind executive decisions.

Proven track record of handling highly sensitive materials (mergers, financials, personal issues) with absolute integrity); ability to "read the room" and manage complex stakeholder personalities with grace.

Excellent written and verbal communication skills; strong interpersonal and organizational capabilities.

Advanced Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook).

Demonstrated professionalism, confidentiality, diplomacy, and independence.

Strong customer service orientation and commitment to high-quality deliverables.

Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status.

**Sponsorship for Work Authorization is not available for this posting. Candidates must be authorized to work in the U.S. without restrictions or requiring sponsorship now or in the future. We do not provide training plans or support for F-1 OPT, STEM OPT extensions, or future visa sponsorship.**