Executive Administrative Assistant

Top to Bottom Construction, Inc; Elk Grove Village (IL); Vor Ort; USD 42.000 - 64.000; Vollzeit

Zusammenfassung

Top to Bottom Construction, Inc in Elk Grove Village, IL seeks an Executive Administrative Assistant to support the Manager/Controller with prioritization, communication, and meticulous records management.

The role requires hands-on QuickBooks Desktop experience, advanced Excel skills, and strong administrative/OH accounting support. You will manage Google Workspace, JobNimbus, and Connecteam workflows while producing accurate reports and timely updates.

Qualifikationen

• Hands-on QuickBooks Desktop experience—required.
• Strong working knowledge of Excel—formulas, sorting, filtering, and organizing data.
• Experience providing administrative, office management, or accounting support.
• Excellent written and verbal communication—you can write a polished email and handle conversations confidently.
• Strong common sense, attention to detail, and the ability to prioritize competing responsibilities.
• Confidence learning software and troubleshooting everyday issues.

Aufgaben

• Provide direct administrative support to our Manager/Controller, helping organize priorities and complete daily tasks.
• Draft and respond to emails with clear, professional communication.
• Scan, file, organize, and maintain accurate digital records.
• Help manage Google Workspace and Connecteam accounts, including user setup, access, and routine updates.
• Assist with JobNimbus setup, data maintenance, workflows, and administrative functions.
• Use QuickBooks Desktop to support accounting and administrative tasks.
• Create, maintain, and review Excel spreadsheets, reports, and tracking tools.
• Build and run sales reports, checking accuracy and highlighting information that needs attention.
• Prepare and distribute recurring management reports on schedule.
• Provide daily updates on priorities, outstanding tasks, and items requiring follow-up or decisions.
• Coordinate follow-ups, gather information, and keep outstanding tasks moving.Document administrative processes, identify recurring issues, and provide constructive feedback and practical recommendations for improvement.

Kenntnisse

QuickBooks Desktop

Excel

Administrative support

Office management

Accounting support

Written & verbal communication

Attention to detail

Prioritization

Learning new systems

Reliability & discretion

Tools

Google Workspace

Connecteam

JobNimbus

Excel

Jobbeschreibung

Job Description

Job Description

** Executive Administrative Assistant**
** Top to Bottom Construction, Inc. | Elk Grove Village, IL**

** Sharp, resourceful, and ready to take ownership? We want to meet you.**

Top to Bottom Construction is looking for a capable, energetic Executive Administrative Assistant to support our Manager/Controller directly. We are a busy storm restoration company, and we need someone who learns quickly, communicates clearly, and gets things done.

This role is for someone who enjoys variety, brings practical judgment to everyday problems, and takes pride in keeping details from slipping through the cracks. You should be comfortable asking thoughtful questions, learning new systems, and following a task through to completion.

** What you’ll do**

• Provide direct administrative support to our Manager/Controller, helping organize priorities and complete daily tasks.
• Draft and respond to emails with clear, professional communication.
• Scan, file, organize, and maintain accurate digital records.
• Help manage Google Workspace and Connecteam accounts, including user setup, access, and routine updates.
• Assist with JobNimbus setup, data maintenance, workflows, and administrative functions.
• Use QuickBooks Desktop to support accounting and administrative tasks.
• Create, maintain, and review Excel spreadsheets, reports, and tracking tools.
• Build and run sales reports, checking accuracy and highlighting information that needs attention.
• Prepare and distribute recurring management reports on schedule.
• Provide daily updates on priorities, outstanding tasks, and items requiring follow-up or decisions.
• Coordinate follow-ups, gather information, and keep outstanding tasks moving.Document administrative processes, identify recurring issues, and provide constructive feedback and practical recommendations for improvement.

** What you bring**

• ** Hands-on QuickBooks Desktop experience—required.**
• ** Strong working knowledge of Excel—required, including formulas, sorting, filtering, and organizing data accurately.**
• Experience providing administrative, office management, or accounting support.
• Excellent written and verbal communication—you can write a polished email and handle a conversation confidently.
• Strong common sense, attention to detail, and the ability to prioritize competing responsibilities.
• Confidence learning software and troubleshooting everyday issues.
• An energetic, personable approach and a sales-minded understanding of responsiveness, relationships, and follow-through.
• Reliability, discretion, and good judgment when handling confidential information.
• The ability to stay composed when priorities change, accept feedback, and apply what you learn.

Experience with JobNimbus, Google Workspace administration, Connecteam, or a construction company is a plus.

** How we work**

We value initiative, accountability, and respectful, direct communication. When something goes wrong, we expect you to flag it early, help find a solution, and follow through. We appreciate people who bring positive energy, focus on the work, and treat their coworkers professionally.

You do not need to know everything on day one. You do need to be curious, resourceful, and willing to take ownership as you learn.

Company Description

We are a growing General Contractor that specializes in exterior restoration