QuickBooks‑Driven Executive Admin & Ops Specialist

Top to Bottom Construction, Inc; Elk Grove Village (IL); Presencial; USD 42 000 - 64 000; Tempo integral

Resumo da oferta

Top to Bottom Construction, Inc in Elk Grove Village, IL seeks an Executive Administrative Assistant to support the Manager/Controller with prioritization, communication, and meticulous records management.

The role requires hands-on QuickBooks Desktop experience, advanced Excel skills, and strong administrative/OH accounting support. You will manage Google Workspace, JobNimbus, and Connecteam workflows while producing accurate reports and timely updates.

Qualificações

• Hands-on QuickBooks Desktop experience—required.
• Strong working knowledge of Excel—formulas, sorting, filtering, and organizing data.
• Experience providing administrative, office management, or accounting support.
• Excellent written and verbal communication—you can write a polished email and handle conversations confidently.
• Strong common sense, attention to detail, and the ability to prioritize competing responsibilities.
• Confidence learning software and troubleshooting everyday issues.

Responsabilidades

• Provide direct administrative support to our Manager/Controller, helping organize priorities and complete daily tasks.
• Draft and respond to emails with clear, professional communication.
• Scan, file, organize, and maintain accurate digital records.
• Help manage Google Workspace and Connecteam accounts, including user setup, access, and routine updates.
• Assist with JobNimbus setup, data maintenance, workflows, and administrative functions.
• Use QuickBooks Desktop to support accounting and administrative tasks.
• Create, maintain, and review Excel spreadsheets, reports, and tracking tools.
• Build and run sales reports, checking accuracy and highlighting information that needs attention.
• Prepare and distribute recurring management reports on schedule.
• Provide daily updates on priorities, outstanding tasks, and items requiring follow-up or decisions.
• Coordinate follow-ups, gather information, and keep outstanding tasks moving.Document administrative processes, identify recurring issues, and provide constructive feedback and practical recommendations for improvement.

Conhecimentos

QuickBooks Desktop

Excel

Administrative support

Office management

Accounting support

Written & verbal communication

Attention to detail

Prioritization

Learning new systems

Reliability & discretion

Ferramentas

Google Workspace

Connecteam

JobNimbus

Excel

Descrição da oferta de emprego

Top to Bottom Construction, Inc in Elk Grove Village, IL seeks an Executive Administrative Assistant to support the Manager/Controller with prioritization, communication, and meticulous records management.

The role requires hands-on QuickBooks Desktop experience, advanced Excel skills, and strong administrative/OH accounting support. You will manage Google Workspace, JobNimbus, and Connecteam workflows while producing accurate reports and timely updates.