Office Coordinator

Jay Dee Contractors, Inc.; Livonia (MI); On-site; USD 42,000 - 66,000; Full time

Job summary

Jay Dee Contractors, Inc. seeks an Office Coordinator to keep the corporate office organized and running smoothly. This hands-on role supports multiple departments and the executive leadership team, handling daily administrative tasks with initiative and a can-do attitude.

The ideal candidate will have strong computer skills in Word, Excel, and Outlook, 5+ years of office experience, and a collaborative, service-oriented approach. Construction experience is a plus.

Qualifications

• Associate degree in business administration or related field.
• Minimum 5 years of general administrative/office experience (construction preferred).
• Proficiency in Word, Excel, and Outlook; ability to learn new systems.
• Excellent organization, attention to detail, and ability to manage multiple priorities.
• Professional communication and a service-oriented attitude.

Responsibilities

• Greet visitors and coordinate daily employee lunches; order office and building supplies; manage mail and meetings/events.
• Scan invoices, enter transactions, maintain electronic records, assist AP processes.
• Assist with employee onboarding and related documentation.
• Assist vendor/subcontractor outreach, bid proposal preparation, resumes, and related documents.
• Provide administrative support to executive leadership and assist with fleet administration.

Skills

Microsoft Word

Microsoft Excel

Outlook

Organization

Attention to detail

Communication

Integrity

Education

Associate degree in business administration

Tools

Sage accounting

Job description

The Office Coordinator plays an important role in keeping our corporate office organized, efficient, and running smoothly. This is a varied, hands‑on position supporting various departments, as well as our executive leadership team.

The ideal candidate is a positive, resourceful team player who enjoys helping others, takes initiative, and approaches responsibilities with a can‑do attitude. We are looking for someone who takes pride in handling everyday administrative tasks while demonstrating the ability and desire to learn, grow, and take on new challenges.

Principal Functional Responsibilities:

• Office Administration: Greet visitors, coordinate daily employee lunches, order office and building supplies, manage incoming and outgoing mail, coordinate meetings and events, and assist with general office organization.
• Accounting Support: Scan and upload invoices and packing slips, enter credit card transactions, maintain electronic records, collect vendor documentation, and assist with data entry and accounts payable processes.
• HR Support: Assist with employee onboarding and related documentation.
• Estimating Support: Assist with vendor and subcontractor outreach, bid proposal preparation, employee resumes, and related documentation.
• General Support: Provide administrative assistance to executive leadership, assist with company fleet administration, and support special projects for various departments as needed.

Essential Qualifications and Skills:

• Associate’s degree in business administration or related field or equivalent combination of education, training, and experience.
• Minimum of 5 years of general administrative/office experience. Experience working in the construction industry is preferred.
• Strong computer skills, including proficiency in Microsoft Word, Excel, and Outlook, and the ability to quickly learn new systems.
• Excellent organization skills, attention to detail, and the ability to manage multiple priorities.
• Professional communication skills and a friendly, service‑oriented approach.
• Demonstrates integrity, sound judgment, accountability, and discretion when handling confidential information and carrying out responsibilities.
• Proactive, dependable, flexible, and willing to take ownership of responsibilities.
• Positive, can‑do attitude, strong work ethic, and a genuine willingness to help wherever needed.
• Familiarity with Sage accounting or document management software are a plus but are not required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is frequently required to walk and is occasionally required to balance and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The physical demands described here is representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be a complete list of all responsibilities, duties, and skills required of personnel in this classification. Duties and responsibilities may be added or changed as deemed appropriate by management at any time.

Jay Dee Contractors, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, genetic information, pregnancy, disability, protected veteran status or other characteristics protected by law.