Executive Administrative Assistant

DeKalb County Police Department; Decatur (GA); On-site; USD 28,000 - 45,000; Full time

Job summary

DeKalb County Police Department is seeking an Administrative Specialist II to provide comprehensive administrative support to department heads and division managers. The role emphasizes direct support, confidentiality, and high-level interaction with officials.

The position requires a high school diploma or GED (associate degree preferred) and several years of office experience, including data entry, calendar management, and document preparation.

Qualifications

• High school diploma or GED required; Associate degree in Office Systems Technology or Office Administration preferred; three years of progressively responsible office administration experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Responsibilities

• Coordinates and provides administrative/clerical support for an assigned department/division; processes documentation within designated timeframes and procedures.
• Relieves management staff of routine administrative tasks; screens calls, mail, and other communications; records dictation and correspondence for management.
• Maintains calendar/schedule of activities for the assigned manager; schedules appointments, meetings, and trainings; updates calendar and notifies involved parties.
• Maintains file system of various files/records; prepares files, organizes documentation, retrieves files, and scans records.
• Performs data entry into computer systems; enters, retrieves, reviews or modifies data; develops databases and computerized reports.

Skills

Typing

Filing

Spelling

MS Word

Math

Proofreading

Education

High school diploma or GED

Associate degree in Office Systems Technology or Office Administration

Tools

MS Word

Job description

DeKalb County Police Department is seeking an Administrative Specialist II to provide comprehensive administrative support to department heads and division managers. The role emphasizes direct support, confidentiality, and high-level interaction with officials.

The position requires a high school diploma or GED (associate degree preferred) and several years of office experience, including data entry, calendar management, and document preparation.