Executive Administrative Assistant

DeKalb County; Decatur (GA); On-site; USD 28,000 - 45,000; Full time

Job summary

DeKalb County is seeking an Administrative Specialist to provide essential support to department heads, handling confidential records and coordinating busy calendars. You will screen communications, draft and proofread correspondence, and act as a liaison across divisions to ensure smooth operations.

The role emphasizes accuracy, discretion, and timely execution of varied administrative tasks, including data entry, meeting coordination, and basic reporting.

Qualifications

• High school diploma or GED required; an associate degree is preferred.
• Progressively responsible office administration or clerical experience is a plus.
• Strong communication, organization, and confidentiality skills.

Responsibilities

• Provide administrative/clerical support for a department, meeting deadlines and procedures.
• Screen calls, draft correspondence, and maintain confidentiality of records.
• Maintain calendars, schedule meetings, arrange travel and prepare minutes.
• Perform data entry, filing, and document management; distribute material.
• Serve as liaison across departments; assist staff and respond to inquiries.
• Assist with reports, data analysis, and routine office tasks.

Skills

Administrative support

Clerical skills

Customer service

Data entry

Education

High school diploma or GED

Associate degree in Office Systems Technology or Office Administration

Tools

MS Word

Job description

DeKalb County is seeking an Administrative Specialist to provide essential support to department heads, handling confidential records and coordinating busy calendars. You will screen communications, draft and proofread correspondence, and act as a liaison across divisions to ensure smooth operations.

The role emphasizes accuracy, discretion, and timely execution of varied administrative tasks, including data entry, meeting coordination, and basic reporting.