Executive Administrative Assistant

Four Seasons Hotels and Resorts; Brookside (CO); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Training and professional development

Career growth opportunities

Employee travel program

Uniform dry cleaning

Employee meals

Inclusive work environment

Job summary

The Four Seasons Resort and Residences Dominican Republic at Tropicalia is seeking an Executive Administrative Assistant to join the pre-opening team. Reporting to the General Manager, the role provides high-level administrative and organizational support to ensure efficient coordination of communications, meetings, travel and initiatives while maintaining confidentiality.

Responsibilities include coordinating calendars, meetings, drafting correspondence in English and Spanish, managing

Qualifications

• University degree or technical qualification in Business Administration, Hospitality Management, Communications or a related field.
• A minimum of three years of administrative or executive-support experience, preferably supporting senior leadership within a luxury hotel, hospitality or international business environment.
• Excellent written and verbal communication skills in both English and Spanish; strong MS Office document preparation and presentation skills.

Responsibilities

• Provide comprehensive administrative support to the General Manager and coordinate the daily activities of the Executive Office.
• Manage the General Manager’s calendar, appointments, meetings and priorities, anticipating conflicts and optimizing time.
• Coordinate Executive Committee and leadership meetings, prepare agendas and materials, take minutes, and follow up on actions.

Skills

Bilingual English/Spanish

Microsoft Office

Education

University degree

Tools

Microsoft Office

Job description

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Four Seasons Resort and Residences Dominican Republic at Tropicalia will feature 95 keys and 25 branded residential homes, 8 distinct F&B outlets, all thoughtfully designed to reflect a contemporary interpretation of the Dominican Republic’s natural beauty. Wellness will be a defining pillar of the property, delivering a holistic experience that harmonizes with the natural environment while enhancing overall wellbeing through the restorative power of nature. The sustainable luxury destination is located on a 60-acre (24 hectare) site along the pristine beachfront of Playa Esmeralda in northeastern Dominican Republic, along the southern shores of Samaná Bay. A site of breathtaking natural beauty, Tropicalia is home to a diverse ecosystem of white-sand beaches; crystalline, aquamarine water and coral reefs; mountains, forests, mangroves, lagoons and rivers; a working coconut plantation; and an organic farm.

About the Role

Four Seasons Resort and Residences Dominican Republic at Tropicalia is seeking an Executive Administrative Assistant to join our pre-opening team. Reporting to the General Manager, this position will provide high-level administrative and organizational support to the General Manager and Executive Office, ensuring the efficient coordination of communications, meetings, travel and key property initiatives while maintaining the highest standards of confidentiality and professionalism.

What You Will Do

• Provide comprehensive administrative support to the General Manager and coordinate the daily activities of the Executive Office.
• Manage the General Manager’s calendar, appointments, meetings and priorities, anticipating potential conflicts and ensuring effective use of time.
• Coordinate Executive Committee and leadership meetings, including preparing agendas, presentations and supporting materials; taking minutes; and following up on agreed action items.
• Draft, review, format and distribute correspondence, reports, presentations and other documents in English and Spanish.
• Manage confidential and sensitive information with discretion, sound judgment and professionalism.
• Coordinate domestic and international travel arrangements, itineraries, accommodation and transportation for the General Manager and other senior leaders, as required.
• Prepare and process expense reports, purchase requests and invoices while maintaining accurate administrative and financial records.
• Serve as a professional point of contact between the General Manager, employees, owners, corporate and regional offices, business partners and other internal and external stakeholders.
• Support the planning and coordination of property visits, leadership events, inspections, meetings and special projects.
• Maintain organized electronic and physical filing systems, contact lists, calendars and Executive Office records.
• Support pre-opening priorities by tracking deadlines, coordinating follow-ups and assisting with cross-functional projects involving multiple departments.
• Respond to inquiries and requests promptly, professionally and in accordance with Four Seasons standards.

What You Bring

• University degree or technical qualification in Business Administration, Hospitality Management, Communications or a related field.
• A minimum of three years of administrative or executive-support experience, preferably supporting senior leadership within a luxury hotel, hospitality or international business environment.
• Excellent written and verbal communication skills in both English and Spanish.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint, with strong document-preparation and presentation skills.
• Exceptional organizational skills, attention to detail, discretion and the ability to manage multiple priorities in a fast-paced environment with minimal supervision.

What We Offer

• Competitive salary and a comprehensive benefits package.
• Excellent training and professional-development opportunities.
• Opportunities for career growth within Four Seasons Hotels and Resorts.
• Employee travel program, including complimentary and discounted stays at Four Seasons properties worldwide, subject to program eligibility.
• Complimentary dry cleaning for employee uniforms.
• Complimentary employee meals while on duty.
• A supportive and inclusive work environment built on mutual respect, collaboration and the Golden Rule.

Schedule & Hours

• This is a full-time position.
• The primary schedule will be during regular business hours; however, flexibility to work early mornings, evenings, weekends or public holidays may be required based on meetings, events, travel schedules and operational needs.

Work Authorization

Candidates must be legally eligible to work in the Dominican Republic or able to meet the applicable immigration and work-permit requirements.

Four Seasons Resort and Residences Dominican Republic at Tropicalia is committed to providing an inclusive workplace in which all individuals are treated with dignity and respect. Employment decisions are based on qualifications, experience and business requirements, without discrimination on any basis protected by applicable law.