Executive Administrative Assistant

Sabanci Climate Technologies; Austin (TX); On-site; USD 36,000 - 72,000; Full time

Job summary

A leading company in renewable energy solutions is seeking an Executive Administrative Assistant to support its executive team. This role is vital for managing schedules, coordinating office operations, and ensuring effective communication within the organization. Ideal candidates will exhibit strong organizational abilities and proficiency in Microsoft Office, contributing to a dynamic team environment.

Qualifications

• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.

Responsibilities

• Manage and maintain executive schedules.
• Prepare reports, presentations, and correspondence.
• Coordinate office activities for efficiency.

Skills

Organizational skills

Time management skills

Communication skills

Tools

Microsoft Office Suite

Job description

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Job Summary

The Executive Administrative Assistant will provide essential support to both the executive team and the broader office. This role requires a dynamic individual who is organized, detail-oriented, and capable of multitasking in a fast-paced environment. The Executive Administrative Assistant will manage daily operations, coordinate schedules, assist with administrative tasks that ensure smooth business operations and will be reporting to CEO.

Job Summary

The Executive Administrative Assistant will provide essential support to both the executive team and the broader office. This role requires a dynamic individual who is organized, detail-oriented, and capable of multitasking in a fast-paced environment. The Executive Administrative Assistant will manage daily operations, coordinate schedules, assist with administrative tasks that ensure smooth business operations and will be reporting to CEO.

Key Responsibilities

Executive Support:

• Manage and maintain executive schedules, including arranging meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and correspondence for executive team members.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential information with discretion.
  
  

Office Administration:

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Assist in the preparation and organization of meetings, including setting up conference rooms, preparing materials, and taking minutes.
• Monitor office supplies and place orders as needed.
• Oversee incoming and outgoing mail, including courier services.
  
  

General Administrative Duties:

• Support various departments as needed with administrative tasks, including data entry, filing, and document management.
• Assist in onboarding new employees by preparing workstations and ensuring necessary supplies are available.
• Handle general inquiries via phone, email, or in person, and direct them to the appropriate team members.
• Maintain a clean and organized office environment, including managing equipment and coordinating maintenance when needed.
  
  

Qualifications:

• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• High level of professionalism and attention to detail.
  
  

Sabanci Climate Ventures Overview

Sabanci Holding is one of the largest and most innovative companies in Turkiye, generating over $20 billion in revenue in 2023. Founded in 1925, Sabanci (www.sabanci.com/en/) operates in 14 countries across 5 continents specializing in financial services, energy (generation and distribution), material technologies, digital services, and mobility solutions. In 2022, Sabanci’s Energy Group expanded its renewable energy business to the United States through the creation of Sabanci Renewables and a venture capital fund, Sabanci Climate Ventures (SCV). SCV invests in leading climate-tech focused venture capital funds and early to commercial-stage innovative energy sector-focused startups in the United States and Europe. Our unique value-add is opening Turkish and European-focused commercial, partnership and revenue opportunities for our portfolio companies.

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Services for Renewable Energy

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