Executive Administrative Assistant

Lensa; United States; Remote; USD 60,000 - 77,000; Full time

Job summary

A leading company is seeking an Executive Administrative Assistant II to support three senior executives within their Sales Strategy team. This remote role requires exceptional organizational skills, the ability to multitask, and discretion in managing confidential information. If you're proactive and adaptable, this opportunity comes with competitive pay and the chance to work in a dynamic environment.

Qualifications

• 3-5 years supporting senior-level executives.
• Strong proficiency in Microsoft Office Suite.
• Ability to manage complex calendars.

Responsibilities

• Provide administrative support to three senior executives.
• Manage complex calendars and meeting schedules.
• Coordinate detailed travel arrangements.

Skills

Organizational skills

Multitasking

Communication

Discretion

Travel coordination

Tools

Microsoft Office Suite

SharePoint

Job description

Belay

Virtual Administrative Assistant (100% Remote)

Remote

Belay

Virtual Administrative Assistant (100% Remote)

Remote

Administrative Coordinator - Work From Home

Answer Financial

Administrative Coordinator - Work From Home

Remote

Fortive

Administrative Specialist - Work From Home

Remote

Synapticure

Administrative Support Specialist - Work From Home

Remote

ApexFocusGroup

Remote Work From Home Administrative Assistant Admin - Part Time Panelists Needed

Remote

FT Accounting Assistant - Work From Home

Landrum & Brown

FT Accounting Assistant - Work From Home

Remote

Budderfly

Installation Administrative Assistant - Work From Home

Remote

Nacuity Pharmaceuticals

FT Department Administrative Assistant - Work From Home

Remote

Apex Focus Group Inc.

Administrative Assistant Work From Home - Part-Time Focus Group Panelist (Up To $750/Week)

Remote

Steno

PT Weekend Administrative Scheduling Assistant - Work From Home

Remote

Steno

PT Weekend Administrative Scheduling Assistant - Work From Home

Remote

NoGigiddy

FT Administrative Support Specialist - 100% Work From Home

Remote

Steven Lacey Concept Solutions

Administrative Success Specialist - Work From Home

Remote

Itlearn360

Data Entry Clerk Fully Remote at Executive Administration, Inc. Chicago, IL

Remote

Executive Administrative Assistant | Career Option Opportunity - Fully Remote

Capitalmarketsp

Executive Administrative Assistant | Career Option Opportunity - Fully Remote

Remote

L.A. Head Hunter

Work From Home Client Solutions Executive

Remote

Buildertrend

Sales Executive (Work From Home)

Remote

Metasys Technologies, Inc.

ITBA (Executive Scorecard) Consultant (100% remote)

Remote

Iqtalent

Assistant Project Manager (Work From Home)

Remote

The Executive Administrative Assistant II will provide comprehensive administrative support to three senior executives within the Sales Strategy & Performance Enablement organization. This role is important for ensuring operational efficiency and a high-quality experience across the leadership team and broader organization.

This position will handle a variety of executive support functions, including calendar and travel coordination, meeting logistics, onboarding support, and cross-functional communication. Additionally, the role includes opportunities for project coordination, virtual event facilitation, SharePoint management, and presentation development.

The role requires making informed decisions daily about assigned tasks and additional duties. It involves prioritizing inquiries and requests while resolving conflicts with minimal guidance. The Executive Assistant II will work independently on multiple projects from start to completion and must handle various activities and confidential matters with discretion, even under pressure.

The ideal candidate is proactive, highly organized, adaptable, and performs well in a fast-paced, collaborative environment.

Key Responsibilities:

Provide day-to-day administrative support to three senior executives within the Sales Strategy and Performance Enablement team

Manage complex calendars and meeting schedules across multiple time zones

Coordinate detailed domestic travel, including itineraries and logistics

Support team meetings and routines by preparing agendas, content, and distributing materials

Act as a delegate for expense report processing and PTO approvals

Assist with onboarding new colleagues and supporting organizational processes

Draft and format internal team communications and leadership updates

Facilitate virtual team meetings and webinars, including setup and coordination

Maintain and update internal SharePoint sites and shared resources

Create and edit presentation materials and spreadsheets for executive meetings

Accurately track and submit expense reports and reconcile receipts

Assist in planning and executing large-scale meetings and offsite events

Build strong working relationships with internal teams, external vendors, and business partners

Required Qualifications:

3–5 years of experience supporting senior-level executives in a professional setting

Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Exceptional organizational and multitasking skills

Strong verbal and written communication skills

Proven ability to handle confidential information with discretion

Experience coordinating travel, meetings, and cross-functional communications

Ability to work independently and exercise sound judgment

Preferred Qualifications:

Experience working in a matrixed or enterprise organization

Familiarity with tools such as Concur, SharePoint, and WebEx

Experience creating or editing executive-level communications and presentations

Exposure to light project management or event coordination

Work Schedule: Monday – Friday, standard business hours

(flexibility required based on executive needs)

Some job boards have started using jobseeker-reported data to estimate salary ranges for roles. If you apply and qualify for this role, a recruiter will discuss accurate pay guidance.

Citizens, its parent, subsidiaries, and related companies (Citizens) provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability, perceived disability or history or record of a disability, ethnicity, gender, gender identity or expression, genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleague’s or a dependent’s reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws. At Citizens, we are committed to fostering an inclusive culture that enables all colleagues to bring their best selves to work every day and everyone is expected to be treated with respect and professionalism. Employment decisions are based solely on merit, qualifications, performance and capability.

Why Work for Us

At Citizens, you'll find a customer-centric culture built around helping our customers and giving back to our local communities. When you join our team, you are part of a supportive and collaborative workforce, with access to training and tools to accelerate your potential and maximize your career growth

Any offer of employment is conditioned upon the candidate successfully passing a background check, which may include initial credit, motor vehicle record, public record, prior employment verification, and criminal background checks. Results of the background check are individually reviewed based upon legal requirements imposed by our regulators and with consideration of the nature and gravity of the background history and the job offered. Any offer of employment will include further information.

[Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner;...

[Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner;...

[Administrative Assistant / Remote] - Anywhere in U.S. / Up to $20 per hour / Health, dental & vision / 401k match / PTO / Monthly internet stipend - As an Administrative Coordinator at Answer Financial, you will: Maintain accurate and confidential documents for audit readiness; Process license and...

[Administrative Assistant / Remote] - Anywhere in U.S. / Up to $76,400 per year / Medical, dental & vision / 401k - As an Administrative Specialist at Fortive, you will: Enter and maintain contracts between Owners and Contractors; Create renewal documents and apply pricing adjustments to contracts;...

[Administrative Assistant / Remote] - Anywhere in U.S. / Competitive salary / Medical, dental & vision / 401k match / PTO / Home office stipend - As an Administrative Support Specialist at Synapticure, you will: Manage inbound calls, obtain demographic information for new patients, and schedule or...

Seeking participants for Focus Group and market research studies. Work part-time from home and earn up to $750 per week. Register to see if you are eligible. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research...

[Finance Assistant / Remote] - Anywhere in U.S. / Competitive pay / Medical, dental & vision / 401k match / PTO - As an Accounting Assistant at Landrum & Brown, you will: Manage and maintain financial records and documents; Prepare and process invoices and payments; Reconcile accounts and ensure...

[Office Assistant / Remote] - Anywhere in U.S. / Up to $24 per hour / Medical, dental & vision / 401K - As an Installation Administrative Assistant at Budderfly, you will: Own HVAC installation work order dispatching and survey completion administrative tasks; Work within the company Work Order...

[Office Assistant / Remote] - Anywhere in U.S. / Competitive pay / Medical, dental & vision / 401k / PTO - As a Department Administrative Assistant at Nacuity Pharmaceuticals, you will: Provide administrative support to the department by managing calendars, scheduling meetings, and organizing...

Administrative Assistant - Remote Work From Home Focus Group Panelist - Full Time / Part Time Description: Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option...

[Administrative Assistant / Remote] - Anywhere in U.S. / Up to $27 per hour / Healthcare benefits / 401k / Paid sick time / Computer provided / Monthly internet stipend / Sat-Sun 8a-4p PST - As an Administrative Scheduling Assistant at Steno, you will: Support Stenos Account Managers with...

[Administrative Assistant / Remote] - Anywhere in U.S. / Up to $27 per hour / Healthcare benefits / 401k / Paid sick time / Computer provided / Monthly internet stipend / Sat-Sun 8a-4p PST - As an Administrative Scheduling Assistant at Steno, you will: Support Stenos Account Managers with...

[Administrative Assistant / Remote] - Work From Anywhere in the U.S. / $19 - $26 per hour / Flexible Work Options / Supportive Environment - As a (Remote) Administrative Support Specialist at NoGigiddy, you will: Manage and organize all administrative tasks, including scheduling meetings and...

Administrative Success Specialist - Work From Home Join to apply for the Administrative Success Specialist - Work From Home role at Steven Lacey Concept Solutions Administrative Success Specialist - Work From Home Join to apply for the Administrative Success Specialist - Work From Home role at...

Data Entry Clerk Fully Remote job at Executive Administration, Inc.. Chicago, IL. Description The Work From Home Data Entry Clerk is a vital role within our Learning & Development team. As a fully remote position, this role requires a detail-oriented individual who can manage data entry tasks...

Executive Administrative Assistant | Career Option Opportunity - Fully Remote Executive Administrative Assistant | Career Option Opportunity - Fully Remote 2 weeks ago Be among the first 25 applicants Executive Administrative Assistant | Career Change Opportunity - Fully Remote About The...

Work From Home Client Solutions Executive Recognized as the leading software development company in the Americas, our client offers 100% remote modality and an excellent work environment in which employees can thrive, and work in multicultural teams, with flexible schedules and endless growth...

Compensation : $60,000 salary + bonus opportunity (median OTE $135K) The job : At Buildertrend, Sales Executives don’t just close big deals—they help reshape how the residential construction industry operates. You'll lead high-stakes conversations with business owners / builders, guiding them...

Contract Company Description Configure Consulting We specialize in Staff Augmentation and Consulting Services across HP Software, VMWare, EView Technology and other IT Operations vendor portfolios. Our unique quick-start solutions are designed to empower IT operations teams with the efficiency,...

Persona is the company top startups use to hire people from all around the world. Our vision is a future where each person can find the best role for them and companies can discover the worlds best talent. Founded by two Stanford University graduates, Persona works with the worlds fastest-growing...

Description The Executive Administrative Assistant II will provide comprehensive administrative support to three senior executives within the Sales Strategy & Performance Enablement organization. This role is important for ensuring operational efficiency and a high-quality experience across the...