Executive Admin & Travel Coordinator — Events & Budgets

Toyota; Georgetown (KY); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Job summary

Magnit Direct Source is seeking an Administrative Assistant for a 12-month contract in Georgetown, Kentucky. The role supports executives with calendar management, travel logistics, and high-level administrative tasks.

The position requires strong Microsoft Office skills, experience in event planning, budgeting familiarity, and the ability to handle confidential information with discretion. Benefits include medical, dental, vision, and 401K.

Qualifications

• 0 to 10 years of experience in Administrative Assistant roles.
• Experience with executive calendars and travel logistics.
• Proficient in Microsoft Office and collaboration tools.
• Ability to handle confidential information with discretion.
• Educational bonus: associates degree or higher preferred.

Responsibilities

• Manage multiple executive schedules.
• Coordinate complex domestic and international travel arrangements, meetings, logistics and registrations.
• Use sound judgement to anticipate and address executives' needs.
• Process time-sensitive and confidential tasks including reports and events.
• Support purchase order/requisition entry and cost tracking.

Skills

Schedule management

Executive communication

Event planning

Budgeting basics

Travel coordination

Tools

Microsoft Office

Teams

Copilot

Job description

Magnit Direct Source is seeking an Administrative Assistant for a 12-month contract in Georgetown, Kentucky. The role supports executives with calendar management, travel logistics, and high-level administrative tasks.

The position requires strong Microsoft Office skills, experience in event planning, budgeting familiarity, and the ability to handle confidential information with discretion. Benefits include medical, dental, vision, and 401K.