Executive Assistant & Office Manager — Flexible Time Off

OneMagnify; Lewisville (TX); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) retirement plan

Flexible Time Off

Job summary

OneMagnify is seeking an Executive Assistant Office Manager to provide high-level administrative support to senior leaders and oversee day-to-day office operations. This role requires strong organization, proactive communication, and discretion in handling confidential information, with responsibilities spanning calendar management, travel planning, and strategic project support.

The ideal candidate has 10+ years of experience in executive support, exceptional communication skills, and a proven

Qualifications

• Bachelor's degree or equivalent experience.
• 10+ years of experience supporting senior executives and managing office operations.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Ability to handle confidential information with discretion.
• Experience supporting C-level executives or senior leadership teams.
• Experience managing budgets, contracts, and vendor relationships.

Responsibilities

• Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting.
• Prepare correspondence, reports, presentations, agendas, and meeting materials.
• Screen and prioritize incoming communications, responding on behalf of executives when appropriate.
• Track action items and follow up on deliverables to ensure timely completion.
• Support executive leadership with special projects and strategic initiatives.
• Maintain confidentiality regarding sensitive business information and personnel matters.
• Oversee the daily operation and appearance of the office environment.
• Coordinate office maintenance, equipment purchases, and facility-related issues.
• Monitor office budgets and approve routine administrative expenditures.
• Organize company meetings, events, town halls, and employee engagement activities.
• Create and improve administrative processes to increase efficiency.

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365

PowerPoint

Teams

Job description

OneMagnify is seeking an Executive Assistant Office Manager to provide high-level administrative support to senior leaders and oversee day-to-day office operations. This role requires strong organization, proactive communication, and discretion in handling confidential information, with responsibilities spanning calendar management, travel planning, and strategic project support.

The ideal candidate has 10+ years of experience in executive support, exceptional communication skills, and a proven