Executive Admin & Travel Coordinator

Magnit; Georgetown (KY); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Job summary

Magnit Direct Sourcing on behalf of Toyota is currently hiring an Administrative Assistant for a temporary assignment in Georgetown, Kentucky.

The role offers a pay range of $25.00-$33.00 per hour with benefits including Medical, Dental, Vision, and 401K.

Key duties include managing executive schedules, coordinating domestic and international travel, expense processing, IT support, KPI reporting, and general clerical tasks to support executives and teams.

Qualifications

• Experience managing dynamic executive schedules.
• Strong communication with project teams, vendors and purchasing groups.
• Proficient with Word, PowerPoint, Excel, Outlook, Teams and Copilot.
• Experience in event planning and budgeting processes.

Responsibilities

• Manage multiple executive schedules.
• Coordinate complex domestic and international travel arrangements.
• Anticipate executives' needs and use sound judgement.
• Process time-sensitive, confidential tasks and reports.
• Support purchase order and cost tracking.
• Provide IT support and input tickets as needed.
• Manage office space and seating chart.
• Assist with department events, conferences and dinners.
• Develop KPI reports and provide after-hours support when traveling.

Skills

Scheduling

Communication

Event planning

Budgeting

Education

Associates degree or higher in business or related field

Tools

Microsoft Office

Oracle PeopleSoft

SAP Ariba

Job description

Magnit Direct Sourcing on behalf of Toyota is currently hiring an Administrative Assistant for a temporary assignment in Georgetown, Kentucky.

The role offers a pay range of $25.00-$33.00 per hour with benefits including Medical, Dental, Vision, and 401K.

Key duties include managing executive schedules, coordinating domestic and international travel, expense processing, IT support, KPI reporting, and general clerical tasks to support executives and teams.