Administrative Assistant

Harmony Senior Services, LLC; Charleston (WV); Presencial; USD 37.000 - 50.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401k + Benefits

Training & Career Development

Work-life balance

Flexible scheduling

Descripción de la vacante

Harmony Senior Services, LLC in Charleston, WV is seeking an experienced Administrative Assistant to support the executive team with calendar management, travel planning, and document preparation. You will handle word processing, presentations, filing, and confidential information with discretion in a fast-paced environment.

You will maintain filing systems, assist with meetings, plan direct mailings, and coordinate communications between departments.

Formación

• Must have 3+ years of administrative experience supporting senior-level executives.
• Must possess a high school diploma or GED; Associate's Degree preferred.
• Excellent verbal and written communication skills.
• Polite, considerate and professional demeanor when interacting with visitors, coworkers, and management.
• Demonstrates independent judgment when planning, prioritizing, and organizing a diverse workload.
• Able to handle and maintain confidentiality of sensitive information.
• Customer-service oriented with ability to work well in a team.
• Highly organized with strong multitasking skills and ability to work with minimal supervision in a fast-paced environment.
• Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Maintain a neat, professional appearance.

Responsabilidades

• Schedules and organizes activities, meetings, travel arrangements, and conferences.
• Performs word processing and creates visual presentations for the Executive Leadership team.
• Establishes and maintains filing systems and updates the Data Management System.
• Retrieves information from files as needed and handles routine inquiries by phone or email.
• Greets and directs visitors in a professional and courteous manner.
• Acts as liaison between Executive Leadership and other departments.
• Handles confidential information with discretion.
• Assists with planning presentations and direct mailings; creates documents and charts.
• Processes travel reimbursements and reconciles corporate credit card expenses.
• Monitors office security and ensures access control for executive areas.
• Makes travel arrangements and supports special projects as assigned.

Conocimientos

Verbal communication

Written communication

Professional demeanor

Independent judgment

Teamwork

Customer service

Organization

Multitasking

Confidential handling

Educación

High school diploma / GED

Associate degree preferred

Herramientas

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Descripción del empleo

801 Peyton Way, Charleston, West Virginia 25309

Job Description

This position provides administrative support to include word processing, photocopying/scanning/faxing, filing and scheduling, performs duties such as answering the phone, greeting guests, coordination of meetings and travel, ordering and stocking office supplies, coordinating mailings, and working on special projects.

Job Responsibilities

• Schedules and organizes activities, including meetings, travel arrangements, and conferences, while providing administrative support to Regional and Home Office Associates.
• Performs word processing and creates and develops visual presentations for the Executive Leadership team.
• Establishes, develops, maintains, and updates filing systems.
• Updates and uploads information into the Data Management System.
• Retrieves information from files as needed.
• Sorts and distributes incoming mail.
• Drafts written responses and replies to inquiries by phone or email when necessary.
• Responds to regularly occurring requests for information.
• Answers incoming calls, takes messages, and handles routine and non-routine questions.
• Works in cooperation with other Administrative Assistants to provide phone coverage as needed.
• Greets and directs incoming visitors and guests in a professional, courteous, and friendly manner.
• Acts as a liaison between Executive Leadership and other departments.
• Handles confidential and non-routine information with discretion and professionalism.
• Works independently and collaboratively with team members on special projects.
• Assists with planning and coordinating presentations, disseminating information, and coordinating direct mailings.
• Creates general correspondence, memorandums, charts, tables, graphs, business plans, and other administrative documents.
• Proofreads documents for spelling, grammar, formatting, and layout, making appropriate corrections as needed.
• Ensures the accuracy, clarity, and quality of all final documents.
• Processes travel reimbursements through the appropriate approval process.
• Documents and reconciles corporate credit card expenses for submission to Corporate Finance.
• Assists with ordering, receiving, stocking, and distributing office supplies.
• Monitors office security and ensures unauthorized visitors do not gain access to the executive area.
• Makes travel arrangements as needed.
• Completes all other duties as assigned by management.

Requirements

• Must possess a high school diploma or GED; Associate's Degree preferred.
• Must have 3+ years of administrative experience supporting senior-level executives.
• Must have excellent verbal and written communication skills.
• Must demonstrate a polite, considerate, and professional demeanor when interacting with visitors, coworkers, and members of management.
• Must exercise independent judgment when planning, prioritizing, and organizing a diverse workload.
• Must be able to handle and maintain the confidentiality of sensitive information.
• Must be customer-service oriented with the ability to work effectively with others as part of a team.
• Must be highly organized, possess strong multitasking skills, and work with minimal supervision in a fast-paced environment.
• Must have advanced proficiency in Microsoft Office applications, including:Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPoint
• Must maintain a neat, well-groomed, and professional appearance.
• Must dress in a professional manner.
• Must be able to sit for extended periods of time.

Equal Opportunity Employer

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of

Why Harmony?

• 401k + Fulltime & Part-time Benefits Packages
• Training, Development & Career Laddering
• Great work-life balance
• Flexible Scheduling