Executive Admin Assistant | Flexible Schedule & Growth

Harmony Senior Services, LLC; Avon (IN); Presencial; USD 40.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401k benefit

Training & career laddering

Work-life balance

Flexible scheduling

Descripción de la vacante

Harmony Senior Services, LLC is seeking an experienced Administrative Assistant to provide high-level support to executives and teams at our Avon, Indiana location. The role includes word processing, scheduling, meeting coordination, travel planning, filing, mailings, and handling confidential information with discretion.

You will work with fellow Administrative Assistants, maintain filing systems, prepare presentations, manage data in the Data Management System, and assist with reimbursements

Formación

• High school diploma or GED required; Associate's degree preferred.
• Minimum 3+ years of administrative experience supporting senior executives.
• Excellent verbal and written communication skills.
• Polite, professional demeanor when interacting with visitors, coworkers, and management.
• Ability to plan, prioritize, and organize a diverse workload with independent judgment.
• Ability to handle confidential information securely.
• Customer-service oriented with strong teamwork.
• Highly organized with strong multitasking skills in a fast-paced environment.
• Advanced proficiency in Microsoft Office: Outlook, Word, Excel, PowerPoint.
• Neat, professional appearance and attire; ability to sit for extended periods.

Responsabilidades

• Schedules and coordinates activities, meetings, travel, and conferences for executives.
• Performs word processing and creates visual presentations for the Executive Leadership team.
• Maintains and updates filing systems and data management records.
• Uploads and retrieves information in the Data Management System.
• Handles routine and non-routine inquiries by phone or email and drafts responses.
• Greets visitors and acts as liaison between executives and departments.
• Manages confidential information with discretion and professionalism.
• Supports travel reimbursements and corporate credit card reconciliations.
• Assists with planning presentations, mailings, and distribution of information.
• Maintains office supplies, processes orders, and monitors security of executive areas.
• Coordinates with other Administrative Assistants to ensure smooth office operations.

Conocimientos

Verbal communication

Written communication

Professional demeanor

Organization

Multitasking

Independent judgment

Customer service

Educación

High school diploma or GED

Associate's degree preferred

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Descripción del empleo

Harmony Senior Services, LLC is seeking an experienced Administrative Assistant to provide high-level support to executives and teams at our Avon, Indiana location. The role includes word processing, scheduling, meeting coordination, travel planning, filing, mailings, and handling confidential information with discretion.

You will work with fellow Administrative Assistants, maintain filing systems, prepare presentations, manage data in the Data Management System, and assist with reimbursements