Executive Admin & Travel Coordinator

Johnleonard; Andover (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

Johnleonard in Andover, MA is seeking an Administrative Assistant to support a team of 7-9 senior professionals. This on-site, full-time role requires managing multiple calendars, coordinating travel, handling confidential matters, and delivering proactive administrative support with discretion.

Applicants should have a Bachelor’s degree and 3+ years of relevant experience. Salary ranges from $65K to $85K with bonus eligibility, and a Monday–Friday, 8:30–5:30 schedule.

Qualifications

• Bachelor’s degree required; candidates with an associate degree and relevant experience may also be considered.
• 3+ years of relevant administrative experience, preferably supporting senior-level professionals.
• Experience supporting multiple individuals simultaneously and coordinating calendars.
• Experience coordinating business travel arrangements.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication and problem-solving abilities.
• Proactive approach with the ability to anticipate needs and exercise sound judgment.
• Attention to detail, accuracy, and follow-through.
• Comfortable interacting professionally with clients and senior leadership.
• Proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Manage multiple executive calendars, scheduling appointments and prioritising competing demands.
• Coordinate business travel arrangements for partners and senior professionals.
• Provide administrative support to 7-9 team members and ensure smooth day-to-day operations.
• Answer and direct phone calls, relay information promptly, and handle confidential matters.
• Assist with planning meetings, events, and celebrations.
• Provide after-hours support for travel, scheduling, and other admin needs.
• Prepare and maintain expense reports.
• Provide general administrative and office support, including ordering supplies and coordinating weekly lunches.
• Communicate professionally with clients, colleagues, and external contacts.

Skills

Time management

Communication

Problem solving

Attention to detail

Client interaction

Proactivity

Collaboration

Meeting coordination

Education

Bachelor's degree

Associate degree and relevant experience

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Johnleonard in Andover, MA is seeking an Administrative Assistant to support a team of 7-9 senior professionals. This on-site, full-time role requires managing multiple calendars, coordinating travel, handling confidential matters, and delivering proactive administrative support with discretion.

Applicants should have a Bachelor’s degree and 3+ years of relevant experience. Salary ranges from $65K to $85K with bonus eligibility, and a Monday–Friday, 8:30–5:30 schedule.