Administrative Assistant

Johnleonard; Andover (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

Johnleonard in Andover, MA is seeking an Administrative Assistant to support a team of 7-9 senior professionals. This on-site, full-time role requires managing multiple calendars, coordinating travel, handling confidential matters, and delivering proactive administrative support with discretion.

Applicants should have a Bachelor’s degree and 3+ years of relevant experience. Salary ranges from $65K to $85K with bonus eligibility, and a Monday–Friday, 8:30–5:30 schedule.

Qualifications

• Bachelor’s degree required; candidates with an associate degree and relevant experience may also be considered.
• 3+ years of relevant administrative experience, preferably supporting senior-level professionals.
• Experience supporting multiple individuals simultaneously and coordinating calendars.
• Experience coordinating business travel arrangements.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication and problem-solving abilities.
• Proactive approach with the ability to anticipate needs and exercise sound judgment.
• Attention to detail, accuracy, and follow-through.
• Comfortable interacting professionally with clients and senior leadership.
• Proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Manage multiple executive calendars, scheduling appointments and prioritising competing demands.
• Coordinate business travel arrangements for partners and senior professionals.
• Provide administrative support to 7-9 team members and ensure smooth day-to-day operations.
• Answer and direct phone calls, relay information promptly, and handle confidential matters.
• Assist with planning meetings, events, and celebrations.
• Provide after-hours support for travel, scheduling, and other admin needs.
• Prepare and maintain expense reports.
• Provide general administrative and office support, including ordering supplies and coordinating weekly lunches.
• Communicate professionally with clients, colleagues, and external contacts.

Skills

Time management

Communication

Problem solving

Attention to detail

Client interaction

Proactivity

Collaboration

Meeting coordination

Education

Bachelor's degree

Associate degree and relevant experience

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Location: Andover, MA | On-site 5 days/week

Salary Range: $65K-$85K | Bonus Eligible

Schedule: Full-time | Monday-Friday, 8:30-5:30 | Exempt

Required: Bachelor’s degree and 3+ years of relevant administrative experience

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

About the Opportunity

A leading financial services organization is seeking a proactive and highly organized Administrative Assistant to support a team of 7-9 senior-level professionals. This role is ideal for an outgoing, detail-oriented professional with experience managing multiple calendars, coordinating business travel, and anticipating the needs of senior leadership.

The successful candidate will bring a roll-up-your-sleeves attitude, strong communication skills, and the confidence to interact professionally with clients and colleagues at all levels.

Qualifications & Skills

• Bachelor’s degree required; candidates with an associate degree and relevant experience may also be considered
• 3+ years of relevant administrative experience, preferably supporting senior-level professionals
• Demonstrated experience supporting multiple individuals simultaneously and managing multiple calendars
• Previous experience coordinating business travel arrangements
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication and problem-solving abilities
• Proactive approach with the ability to anticipate needs, take initiative, and exercise sound judgment
• Strong attention to detail, accuracy, and follow-through
• Comfortable interacting professionally with clients and senior leadership
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Flexible, collaborative, and willing to take a hands-on approach to administrative support

Key Responsibilities

• Manage multiple executive calendars, including scheduling appointments and coordinating competing priorities
• Coordinate business travel arrangements for partners and other senior professionals
• Provide administrative support to 7-9 team members, anticipating needs and ensuring efficient day-to-day operations
• Answer and direct phone calls, relay information promptly, and handle sensitive matters with confidentiality and discretion
• Assist with planning and coordinating company meetings, events, and celebrations
• Provide occasional after-hours support for travel, scheduling, and other administrative needs
• Prepare and maintain accurate expense reports
• Provide general administrative and office support, including ordering supplies and coordinating weekly lunches and meeting catering
• Communicate professionally with clients, colleagues, and external contacts

JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.