Executive Admin Host & Onsite Client Concierge

RapidAI; Burlingame (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Bonus and equity

On-site five days a week

Job summary

RapidAI, the trusted leader in deep clinical AI, is hiring an Administrative Assistant to join our Burlingame, CA office on-site five days a week. This full-time role requires a Bachelor's degree and 5+ years of administrative experience supporting senior leaders in fast-paced environments.

You will manage calendars, travel, expenses, and email; host visiting clients; assist HR; and coordinate meetings and events, leveraging Microsoft Office, Gmail, Google Calendar and Concur.

Qualifications

• Bachelor's degree required.
• 5+ years of experience as an administrative assistant in a fast-paced corporate environment.
• Experience supporting senior management or C-level leaders preferred.
• Must be able to work on-site five days a week at Burlingame office.
• Strong communication, discretion and ability to manage multiple priorities.

Responsibilities

• Manage calendars and scheduling for senior management, coordinate travel and process expense reports.
• Assist with email and other correspondence, maintaining confidentiality and professionalism.
• Serve as on-site host for visiting clients and VIPs, supporting presentations and demos.
• Provide light HR administrative support to the HR leader.
• Coordinate meetings and plan company-wide events.

Skills

Calendar management

Executive support

C-level support

Travel coordination

Email management

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office Suite

Gmail

Google Calendar

Concur

AI tools (ChatGPT/Gemini/Claude)

Job description

RapidAI, the trusted leader in deep clinical AI, is hiring an Administrative Assistant to join our Burlingame, CA office on-site five days a week. This full-time role requires a Bachelor's degree and 5+ years of administrative experience supporting senior leaders in fast-paced environments.

You will manage calendars, travel, expenses, and email; host visiting clients; assist HR; and coordinate meetings and events, leveraging Microsoft Office, Gmail, Google Calendar and Concur.