Executive Admin to AVP/VD, Health Sciences

Stony Brook; Stony Brook (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Stony Brook University seeks a Senior Administrative Assistant to the Assoc. VP/Vice Dean for Health Sciences (AVP/VD). The role requires handling confidential information, managing emails and calendars, and producing routine as well as complex documents for the AVP/VD and staff.

The incumbent will coordinate meetings, prepare agendas, and track action items while maintaining professional interaction with faculty and administrators. Strong MS Office skills and customer service are essential.

Qualifications

• Associate's degree and 5 years of progressively responsible administrative experience.
• Experience with advanced e-mail/calendar systems.
• Experience working in an executive setting supporting a senior level individual.
• Experience working with MS Office Suites (Word, Excel, PowerPoint).
• Customer service experience.

Responsibilities

• Functions as Office Manager and Senior Administrative Assistant to the AVP/VD and handles confidential correspondence and scheduling.
• Coordinate AVP/VD's calendar, prepare agendas, take meeting minutes, and follow up on action items.
• Review and prioritize mail, screens calls, and provide high-level customer service to faculty and staff.
• Draft official correspondence and support for high-level searches and campus projects.
• Coordinate the OTPS budget, encumbrances, travel arrangements, and reporting.
• Oversee website updates for the Dean SOM Office and assist in maintaining property records.

Skills

Executive support

Customer service

Email/calendar management

Education

Associate's degree

Tools

MS Office Suite

Job description

Stony Brook University seeks a Senior Administrative Assistant to the Assoc. VP/Vice Dean for Health Sciences (AVP/VD). The role requires handling confidential information, managing emails and calendars, and producing routine as well as complex documents for the AVP/VD and staff.

The incumbent will coordinate meetings, prepare agendas, and track action items while maintaining professional interaction with faculty and administrators. Strong MS Office skills and customer service are essential.