Executive Administrative Lead, Health Sciences

The Research Foundation for The State University of New York at Stony Brook; Stony Brook (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

The Senior Administrative Assistant at The Research Foundation for The State University of New York at Stony Brook will support the AVP/VD for Health Sciences, handling confidential tasks, calendars, correspondence, and reporting for a multi-staff division.

The role requires discretion, superior computer skills, and the ability to manage multiple priorities with professional communication. This full-time position supports the university’s health sciences leadership and operations.

Qualifications

• Associate's degree and 5 years of progressive administrative experience.
• Experience with advanced email/calendar systems.
• Experience working in an executive setting supporting a senior-level individual.
• Experience with MS Office Suites (Word, Excel, PowerPoint).
• Customer service experience.

Responsibilities

• Act as Office Manager and Senior Administrative Assistant to AVP/AD; manage correspondence, e-mails, calls, and deadlines.
• Coordinate AVP/VD's calendar; prepare agendas and meeting minutes; gather information for reports.
• Review and prioritize incoming mail; assist with inquiries and provide courteous, professional service.
• Prepare and coordinate official correspondence and presentation materials for SOM Departments and HR.
• Coordinate budget for the Office of the AVP/VD; track expenses and prepare reports; arrange travel; oversee equipment contracts.

Skills

Email/calendar management

MS Office

Executive support

Customer service

Time management

Education

Associate's degree

Bachelor's degree

Tools

PeopleSoft

Oracle

MS Office

SUNY Mainframe

SMRT

Job description

The Senior Administrative Assistant at The Research Foundation for The State University of New York at Stony Brook will support the AVP/VD for Health Sciences, handling confidential tasks, calendars, correspondence, and reporting for a multi-staff division.

The role requires discretion, superior computer skills, and the ability to manage multiple priorities with professional communication. This full-time position supports the university’s health sciences leadership and operations.