Dean's Office Scheduler & Front Desk Assistant

Stony Brook; Stony Brook (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Stony Brook's Dean's Office is seeking a Staff Assistant to provide essential front office and administrative support. You will act as the first point of contact for faculty, staff, students, and visitors while assisting with scheduling, event coordination, and office operations.

The role requires strong verbal and written communication, discretion, and the ability to manage multiple priorities in a dynamic environment, supporting the Dean, Associate Deans, and CEAS Advancement team.

Qualifications

• Bachelor's degree required or foreign equivalent.
• Two years of progressively responsible administrative support experience.
• Experience serving as a primary contact for internal and external stakeholders.
• Experience managing multiple priorities in a fast-paced office environment.
• Proficiency with Microsoft Office Suite and Google Workspace.

Responsibilities

• Provide front office and administrative support to the Dean’s Office.
• Serve as first contact for faculty, staff, students and visitors.
• Assist with scheduling, event coordination, and office operations.
• Maintain calendars and coordinate meetings with various stakeholders.
• Prepare and distribute routine correspondence, announcements, and meeting notes.

Skills

MS Office suite

Google Workspace

Education

Bachelor's degree (foreign equivalent or higher)

Tools

MS Word/Excel/Outlook/PowerPoint

Job description

Stony Brook's Dean's Office is seeking a Staff Assistant to provide essential front office and administrative support. You will act as the first point of contact for faculty, staff, students, and visitors while assisting with scheduling, event coordination, and office operations.

The role requires strong verbal and written communication, discretion, and the ability to manage multiple priorities in a dynamic environment, supporting the Dean, Associate Deans, and CEAS Advancement team.