Dean's Office Coordinator & Front Desk Lead

Stony Brook University; Stony Brook (NY); On-site; USD 52,000 - 78,000; Full time

Job summary

The Dean's Office at Stony Brook University seeks a Staff Assistant to provide essential front office support, manage calendars, coordinate meetings, and assist with events. You will be the first point of contact for faculty, staff, students, and visitors, ensuring smooth operations and professional communications.

The role requires strong organizational skills, discretion, and the ability to balance multiple priorities in a fast-paced academic environment.

Qualifications

• Bachelor's degree (foreign equivalent or higher).
• Two (2) years of administrative support or related experience.
• Experience as primary contact for internal and external stakeholders.
• Experience managing multiple priorities in a fast-paced office.

Responsibilities

• Provide front office and administrative support to the Dean's Office.
• Manage calendars, coordinate meetings, and assist with scheduling.
• Coordinate events, catering, and assist with office operations.
• Serve as first contact for faculty, staff, students, and visitors.
• Handle confidential information with discretion and professionalism.

Skills

Administrative support

Stakeholder liaison

Calendar management

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

The Dean's Office at Stony Brook University seeks a Staff Assistant to provide essential front office support, manage calendars, coordinate meetings, and assist with events. You will be the first point of contact for faculty, staff, students, and visitors, ensuring smooth operations and professional communications.

The role requires strong organizational skills, discretion, and the ability to balance multiple priorities in a fast-paced academic environment.