Executive Admin Specialist: Project & Travel Support

Intuvia Technologies; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading technology firm in New York is seeking a dedicated Administrative Assistant to provide support to executive-level employees. The role demands strong organizational, communication, and project management skills. Candidates should have a Bachelor’s degree and 3-5 years of administrative experience, with proficiency in Microsoft Outlook, Excel, Word, and PowerPoint. This position involves coordinating logistics for meetings and events, managing calendars, and assisting with heavy invoice processing, among other responsibilities.

Qualifications

• 3-5 years of proven experience as an Administrative Assistant.
• Strong understanding of Front Office principles and processes.
• Exceptional communication and interpersonal skills.

Responsibilities

• Provide direct support to the Head of Platform Services on various projects.
• Coordinate logistics for internal and external events.
• Manage calendar, meeting arrangements, and travel management.

Skills

Organizational skills

Administrative support

Project management

Communication skills

Problem-solving

Education

Bachelor's degree or higher

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

A leading technology firm in New York is seeking a dedicated Administrative Assistant to provide support to executive-level employees. The role demands strong organizational, communication, and project management skills. Candidates should have a Bachelor’s degree and 3-5 years of administrative experience, with proficiency in Microsoft Outlook, Excel, Word, and PowerPoint. This position involves coordinating logistics for meetings and events, managing calendars, and assisting with heavy invoice processing, among other responsibilities.