Executive Admin Specialist: Project & Travel Support

Intuvia Technologies; Boston (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

A financial services company in Boston seeks an experienced Administrative Assistant to support senior stakeholders. This role includes coordinating logistics for events, managing communications, and heavy invoice processing. The ideal candidate has a Bachelor’s degree, 3-5 years of experience in administration within a financial context, and strong skills in Microsoft Office tools. Successful candidates will demonstrate exceptional organizational abilities and proactive communication skills, thriving in a busy office environment.

Qualifications

• 3-5 years proven experience as an Administrative Assistant in a financial institution.
• In-depth understanding of office and administrative management procedures.
• Ability to multitask and prioritize assignments effectively.

Responsibilities

• Provide direct support to the Head of Platform Services on various projects.
• Organize and coordinate logistics for internal/external events.
• Manage incoming and outgoing phone calls and maintain email distribution lists.

Skills

Strong organizational skills

Excellent communication skills

Project Management skills

Administrative support experience

Initiative and resourcefulness

Education

Bachelor's degree or higher

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Excel

Job description

A financial services company in Boston seeks an experienced Administrative Assistant to support senior stakeholders. This role includes coordinating logistics for events, managing communications, and heavy invoice processing. The ideal candidate has a Bachelor’s degree, 3-5 years of experience in administration within a financial context, and strong skills in Microsoft Office tools. Successful candidates will demonstrate exceptional organizational abilities and proactive communication skills, thriving in a busy office environment.