Executive Admin Specialist | Hybrid, Travel & Exec Support

M&T Bank Corporation; Buffalo (NY); Hybrid; USD 28,000 - 47,000; Full time

Job summary

M&T Bank Corporation in Buffalo, NY is seeking an experienced executive assistant to provide high-level secretarial support to the Treasurer. This hybrid position includes four days in-office with one day remote, based at One M&T Plaza in Downtown Buffalo.

The role requires strong calendar management, travel planning, expense processing, and exceptional communication skills. You will coordinate special projects, prepare presentations, and ensure compliance with risk controls and policy.

Qualifications

• Associate's degree or equivalent required.
• 4 years progressive secretarial/administrative support experience.
• Experience managing Outlook calendars for senior leaders.
• Travel management experience booking and coordinating arrangements for senior leaders.
• Extensive Microsoft Office Suite experience, especially Word & Outlook.
• Expense management experience.
• Experience with SAP Concur or similar travel/expense system(s).
• Highly organized with ability to prioritize, meet deadlines, and handle urgent requests.
• Strong written and verbal communication skills.
• Self-starter who takes initiative and demonstrates problem-solving skills.

Responsibilities

• Serve as liaison between manager and bank personnel on departmental matters.
• Create non-routine correspondence and communications for manager.
• Handle high-level administrative and project assignments to support smooth department operations.
• Prepare and arrange business presentations, management letters, and meeting materials.
• Schedule appointments and maintain calendar for manager; coordinate travel arrangements.
• Prepare disbursements and billings for approval; maintain expense records.
• Adhere to compliance/operational risk controls per policies and standards.

Skills

Calendar management

Travel coordination

Written communication

Problem solving

Organizational skills

Initiative

Team collaboration

Education

Associate's degree or equivalent

Tools

Microsoft Word

Microsoft Outlook

SAP Concur

Job description

M&T Bank Corporation in Buffalo, NY is seeking an experienced executive assistant to provide high-level secretarial support to the Treasurer. This hybrid position includes four days in-office with one day remote, based at One M&T Plaza in Downtown Buffalo.

The role requires strong calendar management, travel planning, expense processing, and exceptional communication skills. You will coordinate special projects, prepare presentations, and ensure compliance with risk controls and policy.